Financial Manager

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

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Job Summary

The Financial Manager reports to the Department Head and has a dotted-line reporting relationship to the Associate Dean Finance and Administration/CFO for SEAMO for all financial reporting related to SEAMO activities. The Department of Medicine has a sizeable and complex budgetary structure made up of various sources of funding: SEAMO University Research and Other Revenue. The incumbent plays a critical role in the financial administration of the department and in advising the Head on financial matters that affect the strategic initiatives and direction of the department.

The incumbent is responsible for managing the day-to-day financial operations of the Department of Medicine which includes monitoring the Departments SEAMO University Research and Other Revenue accounts. The incumbent is responsible for planning drafting and monitoring the departments SEAMO University and Other Revenue budgets. This includes but is not limited to the preparation of quarterly financial reports; support to the Chair of the departments Resources Committee navigating issues that arise from SEAMO decisions related to accountability and other SEAMO directed activities; and monitoring of research accounting activities in the department. The incumbent will participate in medium and long term strategic planning for the department.

Job Description

KEY RESPONSIBILITIES:
Oversees the day-to-day financial operations of the department; provides the Head and the Chair of the resources committee with all necessary financial information required for strategic and workforce planning purposes and provides advice and recommendations on financial matters. Participates in medium and long term strategic planning for the department including modeling various plans for staffing. Recommends implementation plans and strategies.
Prepare and analyze complex budget proposals in support of the SEAMO University and Other Revenue budget process present the proposals to the Head and Chair of the Resources Committee before submission.
Prepare quarterly variance reports for University SEAMO and Other Revenue accounts for review with the Head before submission;
Coordinates and analyses financial data as it applies to SEAMO on matters such as accountability physician compensation education and research deliverables.
Process a range of financial transactions (example journal entries cheque requisitions) and reconciliation of various departmental accounts.
Perform financial and accounting duties including processing financial transactions
and overseeing account management of research projects. The incumbent will provide guidance and ensure compliance with university and funding agency policies.
Responsible for the implementation and maintenance of financial system controls to ensure financial processes reporting and position of the Department are maintained.
Undertakes special projects assigned by the Head and/or the Chair of the Resources Committee. This may include data and/or market analysis process changes and recommendations based on analysis.

REQUIRED QUALIFICATIONS:
Undergraduate degree in business administration plus an accounting designation or enrolment in a professional accounting programme at a senior level.
Several years experience in an organizationally relevant environment preferably in a health sciences setting.
Demonstrated knowledge of standard accounting practises proven budget management skills and account administration experience. Outstanding attention to
detail
Knowledge of university structure financial policies and administrative systems (i.e PeopleSoft).
Knowledge of Queens policies procedure and processes will be considered an asset.
Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
Excellent interpersonal and communication skills.
High degree of initiative and ability to work independently.
Ability to work well under pressure and to respond to tight deadlines and conflicting priorities.
Proven ability to maintain confidentiality with highly sensitive data for example physician compensation SEAMO related information arising from the accountability measures in the area of clinical research & education.
Strong organizational and financial management skills as demonstrated by enrolment in a professional accounting programme at a senior level.
Ability to work with complex software and run a wide range of queries with a corresponding ability to interpret the results.
Ability to generate analyses and financial reports using data from financial accounting systems. Ability draft policies/proposals present reports/findings
Demonstrated analytical and research skills to support on-going programs and to assist with the development of strategic directions.
Investigative research analytical and problem solving skills
Ability to present the Departments financial state clearly to large audiences of physicians and administrators with varying levels of financial sophistication.
Excellent judgment and discretion when making decisions and recommendations about the financial administration of the department.
Flexibility in working hours to accommodate fluxes in the financial cycle.

DECISION MAKING:
Determine appropriate financial system and controls reporting and processes required to develop and ensure sound financial management for the Department and minimize or eliminate risks.
Make daily financial operation decisions and resolve related problems within guidelines.
Prepare financial forecasts and implement actions based on those forecasts.
Analyzes impacts of funding changes and makes recommendations to the Head on how to affect the changes which may have impacts on staff and physician levels.
Ability to interpret multiple funds and direct revenue and expenses accordingly.
Recommend strategies and implementation plans for initiatives related to SEAMO activities and reporting requirements.
Determine and recommend practice plan and required adjustments to faculty compensation plan.
As a result of preparing and monitoring all sources of revenue make recommendations to the Head with respect to staff complements. Through the budget process determine reallocation of resources.
Ensures strategic direction of the financial position of the department is planned managed and maintained.
Determines market analysis and data required to do a comprehensive review and determination of faculty compensation.
Prioritize time and duties to ensure that work is completed in a timely fashion to ensure deadlines are met.
Review and implement new procedures and changes to existing procedures as deemed necessary.
Meet with individual faculty members to explain the structure of their compensation package.
Find solutions to unanticipated problems; decide whether complexity of the problem warrants the involvement of more senior staff.
Responsible for interpreting contract/grant and other financial policies and procedures relating to finance and any other administrative problems based on the application of their knowledge of generally accepted accounting guidelines funding agency eligibility university policy and procedures.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI persons. In accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .