Deputy Registrar
Deputy Registrar
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USD 60000 - 72000
1 Vacancy
Job Description
Deputy Registrar
$60000 - $72000
(Onsite)
Closing Date: July 16 2025
About the City of Falls Church:
Located less than seven miles from Washington D.C. with two metro stations and ample public transportation the City of Falls Church Virginia is a unique and historic community. Affectionately known as The Little City Falls Church boasts a rich history a vibrant community spirit and a commitment to good governance safety and sustainability. With a population of approximately 16000 the city is recognized for its walkability quality customer service nationally ranked school system environmental activism and community activities.
Job Overview:
The City of Falls Church is seeking an individual to fill a full-time (40 hours per week Monday through Friday and more during election season) Deputy Registrar position. Individual selected will provide professional and technical support services to the Director of Elections & General Registrar.
Duties and Responsibilities:
- Processing applications from voter registration to absentee applications.
- Office coverage: Answering phone calls emails and people visiting the office in person.
- During elections assists the Registrar with making arrangements for setting up polling places supervising the preparation of voting lists by precincts publishing notices in accordance with regulations supervising the printing and maintenance of election ballots according to election laws planning for adequate facilities and equipment at polling places.
- Helping candidates file for office including ballot access and campaign finance.
- Drafting voter correspondence.
- Generating and interpreting reports and auditing work for accuracy.
- Making calendar and website updates posting meeting notices and understanding FOIA.
- Mail new voter information notices to all new registered voters and those with address changes.
- Mailing ballots to qualified voters.
- Election officer training including updating manuals.
- Ballot security including identifying threats to vote security and act decisively to defend the integrity of the election and voting process.
- Voter outreach including voter registration drives at high schools and assisted living facilities.
- Preparing extensive documentation for testing and conducting and evaluating elections.
- Assisting voters with registration and absentee/early voting.
- Perform related tasks as required.
Requirements:
Knowledge Skills and Abilities:
- Excellent organization clerical and computer skills.
- Excellent verbal and written communication skills.
- Must have excellent customer service skills and experience working in a fast paced customer service-oriented environment and work with difficult customers.
- Proven success in dealing with the public using tact diplomacy and good judgment.
- Individual will be expected to lift equipment that weighs up to 50 pounds.
- Knowledge of the maintenance and protection of ballots voting registration lists and records.
- Demonstrated ability to establish and maintain effective working relationships with the Registrar Electoral Board officials associates and the public.
- Exhibit appropriate office behavior and etiquette.
- Be a self starter
Education and Experience:
- Experience in MS Office Suite programs (Word Excel and Outlook).
- Graduation from high school plus experience in customer service administration or related fields.
- College graduates preferred especially in the fields of public administration policy and emergency management
- Experience in voter registration and knowledge of Federal State and local laws and regulations and voting procedures preferred.
Specific Qualifications:
- Applicant must be a qualified voter in the Commonwealth of Virginia (24.2-112 Code of Virginia).
- Individual must be a professional non-partisan and refrain from all activity or appearance of activity that may indicate a preference or partisanship to any political issue political party or candidate.
- Requires a drivers license valid in the Commonwealth of Virginia.
- Must currently be or eligible to be a Notary Public.
- Must be willing to be certified as a Voter Registration and Election Official or similar certification as offered after the first year of employment.
Hours: Monday through Friday (8 A.M. 5 P.M.) This is a 40 hour per week position.
The selected candidate must be available to open and close the office and be available to work some nights and weekends during the early voting period prior to every election. Must be available to work 5am to 10pm every Election Day. Must be available to work the after Election Canvass. Overnight travel occasionally required for training and conferences.
Salary & Benefits: Starting Salary $60000 - $72000 per year depending on qualifications. In addition the City offers a comprehensive benefits package including health insurance dental insurance pension plan deferred compensation plan flexible spending account life and long-term disability insurance paid holidays vacation and sick leave credit union membership free parking and more. See for additional information.
Deadline and How to Apply:
This position closes on July 16 2025. Applications received after that date will not be apply please complete the online application at and upload your cover letter and resume.
Our commitment to an inclusive workplace:The City of Falls Church is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity innovation and the success of our organization. We do not discriminate on the basis of race religion color national origin gender sexual orientation gender identity or expression age marital status veteran status disability status pregnancy parental status genetic information political affiliation or any other status protected by the federal state and/or local laws or regulations. Accommodations may be requested for applicants with disabilities. To request a reasonable accommodation please contact the Human Resources Department ator .Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
All City facilities are smoke free.
Employment Type
Full-Time
