Executive and Operations Assistant - 13453
Executive and Operations Assistant - 13453
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Job Description
LOOKING FOR STELLAR TOP CANDIDATES
Position: Executive and Operations Assistant
Working Hours: Mon-Fri 9:00 am - 6:00 pm EDT (1 hour Lunch Break)
Holidays: 10 Holidays (combined US and Local) with/ prior advice
Salary: Up to $2000 (based on experience and the client s final offer)
Search: Latin America South Africa
About the Role:
We are seeking a highly organized and proactive Executive and Operations Assistant to support our CEO and ensure smooth day-to-day business operations. This hybrid role blends high-level executive assistance with operational management and client support. Youll play a critical role in helping the company run efficiently managing key administrative tasks streamlining workflows and enhancing the overall client experience. If youre detail-oriented tech-savvy and thrive in a fast-paced collaborative environment we d love to meet you. This is a fully remote role working closely with a US-based team.
Role Responsibilities:
- Provide high-level executive support to the CEO including calendar management travel coordination and handling confidential communication
- Organize business files and streamline internal systems for maximum efficiency
- Manage daily operations using tools like Notion Zapier and HubSpot
- Respond to client inquiries categorize support issues and escalate matters as necessary
- Oversee business processes and contribute to continuous improvement efforts
- Assist with internal reporting task tracking and project management
- Collaborate closely with a US-based team while working independently on daily responsibilities
Requirements:
- 3 years of experience in a similar Executive Assistant or Operations Manager role
- Proficiency in tools such as Notion Zapier and HubSpot (strong advantage) and other operational tools
- Excellent communication skills both written and verbal
- Strong organizational and problem-solving abilities
- Proven ability to manage multiple tasks and deadlines with minimal supervision
- Experience working in a fast-paced high-growth environment
- Flexible collaborative mindset with availability to work with a US-based team across time zones
Optional Tools (Even Better):
- Zoom Calendly TypeForm Webflow Kit Aloware
NOTE: We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Employment Type
Full-time
