Administration Coordinator

At Gilead were creating a healthier world for all people. For more than 35 years weve tackled diseases such as HIV viral hepatitis COVID-19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the worlds biggest health challenges and our mission requires collaboration determination and a relentless drive to make a difference.

Every member of Gileads team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions and were looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future you are the key driver in evolving our culture and creating an environment where every employee feels included developed and empowered to fulfil their aspirations. Join Gilead and help create possible together.

Job Description

We are seeking an experienced Administration Coordinator for the UK & Ireland (UK&I) Affiliate of Gilead Sciences. This individual will act as a partner for the UK&I General Manager and UK&I Leadership Team and will provide administrative leadership and support to a large highly matrixed organization.

The incumbent will report to the VP General Manager UK&I and will be based in Holborn (London UK).

Job Responsibilities

• Serves as indirect leader of the UK&I administrative team fulfilling many or all of the following:
• Assists in overall resource allocation ofadministrative support for function/geography helping to coordinate back-up coverage and distribution of workload
• Drives continuous improvement within anadministrative team with the adoption of new approaches and processes
• Chairs a regularadministrative team meeting to keep the group informed of business issues address needs and opportunities and ensure continued alignment
• Plays a lead role in team building and engagement across theadministrative group within a function/geography
• Participates in the recruitment of newadministrative talent serving as a key stakeholder in the interview and selection process
• Actively mentors and coaches otheradministrative talent within function/geography as part of their performance and ongoing development
• Serves as principal point person in coordination with leaders and administrative team on broader organizational management and business processes across function/geography including town hall meetings communications and project coordination
• Assumes key role in onboarding and integration of new UK&I leadership team members
• Leads the coordination of meeting and travel arrangements across multiple functions geographies and organizations
• Serves as a partner and key stakeholder for the function/geography/site with cross-functional stakeholders including Finance Human Resources Legal Public Affairs and other senior administrative professional staff; including site activities and local engagement.

Experience Required:

• A Degree or Tertiary qualification is preferred but not essential
• Possesses the ability to multi-task activities with significant business impact and prioritize effectively with minimal direction in the face of ambiguity
• Demonstrates strong judgment in appropriately dealing with sensitive and confidential information
• Effectively organizes team resources around top priorities and influences to get things done
• Strong business acumen and demonstration of business knowledge
• Anticipates business needs and identifies focus areas in support of business objectives
• Exercises discretion to make decisions on behalf of the leader/organization on areas of influence
• Acts as a team player that collaborates and networks both within and outside of specific site/function/geography
• Engages as a peer within the UK&I Leadership Team and senioradministrative groups

Additional Qualifications

Strong track record of serving as a partner for senior executives

Strong collaboration accountability and communication skills including track record for coaching and mentoring colleagues while ensuring an inclusive work environment

Ability to exercise judgment and independently determine and take appropriate action

Excellent active listening skills that encourage employee trust

Professional and effective verbal written and interpersonal communication skills

Role model for Gilead core values and behaviours

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences Inc. and its subsidiaries and affiliates (collectively Gilead or the Company) to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law all employment actions relating to issues such as compensation benefits transfers layoffs returns from layoffs company-sponsored training education assistance social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds which may include an individuals gender race color national origin ancestry religion creed physical or mental disability marital status sexual orientation medical condition veteran status and age unless such protection is prohibited by federal state municipal provincial local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.