Administrative Support Coordinator
Administrative Support Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education: High school diploma or GED AND:
- 12 months office clerical or administrative experience.
Skills:
- Strong communication skills and the ability to work effectively with a wide range of constituencies.
- Advanced knowledge of office procedures.
- Working knowledge of accounting processes.
- Ability to use a computer and calculator.
- Proficient in Microsoft Office Suite (Outlook Excel and Word).
- Advanced Excel skills with ability to build and manipulate spreadsheets.
- Familiar with legal software and platforms.
- Excellent interpersonal skills.
- Ability to work independently and as a team member.
- Ability to complete tasks in an efficient and timely manner.
- Must be detail oriented for accuracy of data and information.
- Ability to work in stressful situations and meet deadlines in a timely manner.
- Ability to multitask be organized and self-motivated.
- Ability to communicate verbally and in writing.
- Basic math skills.
Certifications: None
Required Working Conditions:
- Sit for prolonged periods.
- Use of a computer.
- Manual dexterity.
- Communicate effectively.
- Engage in repetitive motion.
- Standard Office Environment.
- Ability to travel.
Supervision: No Supervisory Duties
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
The administrative support coordinator supports the Director of Policy within the Office of Legal Counsel. Duties are complex and of an advanced nature to include but not limited to a variety of administrative functions including preparing legal documents scheduling organizing and maintaining records processing mail and coordinating with various administrators and other University departments. This includes assisting with reviewing documents for completeness adequacy and conformity with established requirements and will draft routine correspondence policies and other documents as needed.
Essential Duties:
- Performs administrative support-oriented job duties such as file maintenance preparing correspondence reports PowerPoint slides scheduling meetings proofreading documents and assist with uploading documents into the policy repository.
- Oversees initial communication with University departments and outside parties including in person phone and email.
- Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
- May assist with new hire and termination paperwork. Maintains personnel files and updates the incoming and outgoing employee information.
- Oversees records maintenance to include but not limited to inventory personnel and office files.
- Submits travel claims for Director of Policy.
- Update time supervisor approver in PeopleSoft assign required trainings and run reports.
- May manage approval process for payroll leave accounting/reporting and other financial matters.
- Assists with developing implementing and interpreting policies and procedures ensuring compliance with Federal State and University policies and regulations.
- Assists with coordination and planning of program hosted events and programs/logistics.
- Negotiates with contractors and vendors.
- Coordinates and executes department events.
- May assist with budget administration account reconciliation and Pcard management.
- Provides support with purchases travel policies and procedures awards funding requests and reimbursement requests.
- Performs various duties as needed to successfully fulfill the function of the position.
Required Experience:
IC
Employment Type
Full-Time
