TBM Administrative Assistant

A Construction Administrator supports construction projects by handling administrative tasks ensuring projects stay on track and managing documentation contracts and communication between stakeholders.

Key Responsibilities of a Construction Administrator is to help to:

• Maintaining records presence and holidays for TBM white and blue collar
• Maintaining a record (PowerBI) TBM working hours of labor plant equipment  
• Maintaining a files updates with all SDS (input will be share/provide by TBM specialist)
• Maintaining and organizing project records including contracts change orders and minutes of meeting.
• Assisting with contract drafting review and ensuring compliance with legal and regulatory requirements.
• Managing the distribution of offices and locker rooms
• Managing the meeting room dispatch
• Managing consumables for printers office and coffee break area
• Assisting with project scheduling tracking progress and budgets presentation.
• Assisting with some project PowerPoint for budget schedule and other task relating to the project
• Assisting the TBM team for trackers and the well organisation of the work
• Assisting the TBM plant team with some trackers
• Maintaining accurate records of all construction activities including
  • Logs
  • Reports
  • Photos
  • Safety reports
• Managing in case of events/training for organisation
• Inputting and managing data in project management software and databases.

Qualifications :

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite with expertise in Excel & PowerPoint.
• Proficiency in PowerBI
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; associate or bachelors degree preferred.
• Working knowledge of MS Project is considered an asset.

Additional Information :

We Offer: 

• Competitive Salary
• Comprehensive Benefits Package:
  • Disability Insurance
  • Dental Insurance
  • Extended medical insurance
  • (Optional) RRSP matching
  • Discretionary Bonus

Why OTG

Welcome to Ontario Transit Group (OTG) located in the heart of Downtown Toronto where diversity and passion collide. As we work on the groundbreaking Ontario Line project we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees organizes family events and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews salary increases comprehensive health benefits generous RRSP matching industry education support and career development opportunities.

At OTG we embrace diversity recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer encouraging applications from all interested candidates. We value Indigenous people racialized people neurodivergent people people with disabilities and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If youre ready to be part of our dynamic team in one of the worlds most diverse cities dont wait any longerapply now!

While we appreciate your interest only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.

Remote Work :

No

Employment Type :

Full-time