Secretary / Project Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a proactive and detail-oriented Secretary / Project Coordinator to support our team with administrative scheduling and coordination tasks across various projects. This role is vital to ensuring smooth communication organized workflow and timely task delivery within project-based or fast-paced environments.
Key Responsibilities:
Manage calendars schedule meetings and coordinate appointments across teams
Prepare and distribute meeting agendas take accurate minutes and follow up on action items
Maintain and organize project files records and documentation
Monitor deadlines and ensure timely submission of deliverables
Assist with task tracking using tools like MS Project Asana or equivalent
Provide logistical and operational support to project teams including travel arrangements event coordination and resource tracking
Facilitate communication among stakeholders through email Microsoft Teams or Slack
Support reporting by gathering data and assisting in the preparation of presentations or status updates
Qualifications :
Key Skills & Qualifications:
Diploma or Bachelors degree in Business Administration Office Management or a related field
Minimum of 2 years experience in administrative or coordination roles (project-based experience is a plus)
Strong organizational skills with the ability to handle multiple priorities and meet deadlines
Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint) and collaboration tools like Microsoft Teams or Slack
Familiarity with project management tools such as Asana Trello or MS Project
Excellent communication skills in English (Arabic is a plus)
Ability to work independently and as part of a cross-functional team
Preferred Attributes:
Experience working in a PMO or supporting multiple project managers
High attention to detail and problem-solving attitude
Discretion and confidentiality in handling sensitive information
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
