Facilities Coordinator
Facilities Coordinator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
The Facilities Coordinator will provide support to the Facilities Manager and/or Assistant Facility Managers with operational activities in maintenance and operations accounting and finance vendor oversight equipment and supplies occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.
WHAT YOULL DO
Process handle and maintain records for all incoming and outgoing courier and mailand any other deliveries as required to ensure proper routing and labelling
Provide solutions to problems associated with special requirements such as bulkmail and other special needs.
Maintain all mail stops and package rooms as appropriate
Research and follow-up with clients regarding tracking mail and/or packages.
Perform mailroom inspections and inventory supplies.
Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations including but not limited to: moves/reconfigurations events reception and building operations.
Actively support an environment of teamwork co-operation performance excellence and personal success.
Conduct daily walkthroughs to ensure a clean and organized office.
Respond to all work orders in a timely manner ensuring KPI compliance and excellent customer service.
Identify opportunities for improved operation and service excellence making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace.
Schedule and manage repairs and maintenance minor works and other work requests tracking to completion.
Provide information and direction to vendors facilities staff and other service providers as required to ensure excellent coordination and execution of work with minimal disruption.
Assist in the procurement of vendors and services as required.
Coordinate the delivery of site amenities which may include: fitness food services
massage transportation support moves as required and act as the site key point of
contact.Other duties that may include but are not limited to: reception and guest support
office supplies and equipment maintenance landlord relations and management of
building access passes safety and security support.Update and maintain accurate records and official documentation for the site/s
including web pages where any other activities to support JLL and/or operations
including but not limited to: moves/reconfigurations events reception and building
operations.Maintain and propose emergency response plans including evacuation implementation of after-hours emergency response and environmental health and safety.
Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.
Deliver an exceptional quality of service as reflected by client feedback.
Coordinate site operations in accordance with all agreed policies procedures andcontract scope.
WHAT WERE LOOKING FOR
Prior experience in facilities property management hospitality or related field preferred.
Knowledgeable of local occupational health and safety requirements critical facilities and vendor management for specialized services is advantageous.
Understanding of basic technical aspects of property (computer roomair-conditioning chiller system fire protection system mechanical & electrical system) is advantageous.
Proficiency in a range of information technology tools and platforms.
Excellent communication organization and problem solving skills.
Ability to work independently with little supervision and effectively deal with stressful situations.
Self-motivated; confident energetic and flexible.
Capable of lifting and moving furniture
WHATS IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive caring and diverse work environment designed for your growth and
well-being
Location:
On-site Toronto ONIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Employment Type
Full-Time
