HR Services Coordinator
HR Services Coordinator
Posted on :
27-06-2025
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1 Vacancy
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Job Description
Why work with YWCA Seattle King Snohomish
YWCA SKS is the regions largest non-profit organization with a 120 year legacy focused on the needs of women with programs serving 7000 people each year. When you work with YWCA you make a difference.
Were women and BIPOC-led family-centered and supportive of employees. As a full-time YWCA employee (30 hours) youll enjoy a benefits package including medical insurance generous vacation holiday sick leave plans and an outstanding retirement your passion for racial equity and social justice to work apply today!
What Youll Do
The HR Services Coordinator provides essential support to the Human Resources team in a mission-driven organization committed to empowering women and eliminating racism. This position helps uphold operational excellence and values-aligned service delivery through the coordination of onboarding paperwork employee milestone recognition benefits processing and internal communication systems. With a focus on care accuracy and cultural responsiveness this role supports the employee experience across the agency.
YWCAs Mission is focused on social justice and requires critical thinking through the lens of racism and intersections with poverty. Knowing the core principles of antiracism work and grounding those principles in everyday work are required job skills and core values.
This position is on-site in Seattle with limited ability to work remotely. Some travel between work sites will be required a personal vehicle is needed.
Expectations of your role:
- Organizational Mail Distribution
- Establish and document a procedure for receiving sorting and disseminating all mail that comes into the Seneca office Headquarters
- May provide short-term backup for the front desk staff
- Ensure time-sensitive documents are routed promptly to appropriate departments.
- Coordinate all outgoing HR mailings
- Staff Engagement
- Administer the Years of Service Program
- Provide in-person support for planning and hosting staff events (wellness events open enrollment staff appreciation staff trainings)
- Coordinate the return of YWCA equipment when needed
- Track employee milestones and coordinate YWCAs Anniversary Recognition Program.
- Prepare and distribute recognition materials and communications.
- Maintain accurate records of service anniversaries across the agency.
- New Employee Paperwork & Onboarding Support
- Create new hire welcome packets and deliver the packets to the new hires work location.
- Coordinate completion of new hire forms and required documentation.
- Track onboarding progress and ensure timely collection of I-9s and compliance-related forms.
- Serve as a liaison to hiring managers to support the smooth integration of new employees.
- Administrative Support
- This role will be responsible for completing the digitization of personnel files
- Be the first point of contact for incoming HR calls
- Create new hire and replacement employee badges
- Complete Verifications of Employment
- Other administrative tasks as assigned
- Carrier Billing Processing & Benefits Enrollment Audits
- Assist with monthly medical dental vision and ancillary benefit invoice reconciliation.
- Work with HR Operations team to address discrepancies and enrollment issues.
Must haves to be successful:
- Proficiency with Windows (810 and 11) and Microsoft Teams
- Ability to use office equipment (scanner shredder)
- Proficiency in Microsoft Excel (formulas) and Microsoft Office Suite.
- 1-2 years experience in an administrative position such as Human Resources Information Technology employee training recruiting or similar functional areas
- Work in-person and vehicle travel across Snohomish and King counties personal vehicle required
- Strong organization for multi-tasking and responding to multiple requests maintaining multiple schedules and providing follow-up.
- Analytical and reasoning skills ability to read and comprehend simple instructions.
- COMPETENCIES:
- Strong troubleshooting skills and the ability to use logical deductions when fixing a problem.
- Ability to communicate and work with other staff clients and contractors from a variety of racial cultural and economic backgrounds.
- Flex behavior/communication style to build effective and mutually respectful relationships.
Physical Requirements
- The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position the employee:
- All positions at YWCA Seattle King Snohomish are exposed to clients who have experienced or are experiencing trauma in various forms including but not limited to domestic violence sexual violence homelessness unemployment financial hardship etc. As a result staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients.
- Frequently stands walks sits and climbs in performing duties in the office and in traveling to various YWCA worksites.
- Frequently reaches and grasps in using telephones computers copy machines and other office equipment and supplies.
- Must be willing and able to Lift up to 20-40 pounds.
- Frequently kneels bends pushes and pulls in setting up workstations.
- Frequently maneuvers around and/or under desks in sometimes tight and dirty locations.
- *Continuously Over 80% of the time * Frequently 20-80% * Occasionally Under 20%
$26.50 - $28.50 an hour
Hours: 40 hours per week
Excellent benefits package including medical insurance retirement plan plus generous vacation holiday and sick leave plans
At the time of hire employees may enroll voluntarily in the Fidelity 403b Plan
After two years of employment employees are eligible to participate in the YWCA Retirement Fund
#YWCAWORKS
#LI-Hybrid
YWCA encourages applicants with a variety of experiences to apply!
At YWCA we recognize that lived expertise is a powerful asset. This refers to the insights knowledge and skills developed by those who have navigated systems and experienced inequity.
Valuing lived expertise helps build trust with program participants develop culturally responsive programs and break down barriers to equity. It enriches our collective understanding and enhances our ability to serve communities that are furthest from opportunity.
Mental Health Considerations
All employees of the YWCA interact with clients who have experienced or are experiencing trauma in various forms including but not limited to racial trauma domestic violence sexual violence homelessness unemployment and financial hardship. As a result employees are at risk of secondary encourage employees to seek support inside and outside the workplace and maintain self-care routines.
Equal Opportunity Employment
YWCA Seattle King Snohomishis an Equal Opportunity read more about this view theEEO is the LawPoster and thisEEO is the Law Poster Supplement.
For more information
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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