Office Administrator 102270
Office Administrator 102270
Posted on :
26-06-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 42000 - 43000
Vacancy
1 Vacancy
Posted on :
26-06-2025
Job Description
The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.
Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: . For assistance contact UWF Human Resources at 850.474.2694 or .
Employment based visa sponsorship will NOT be considered for this position.
- 30% - Perform frontline customer service telephone reception and schedule appointments. Responsible for office supply inventory and the ordering of such resources distributing the Controllers Office mail shredding of confidential materials as appropriate and running errands. Interact with employees and students and participate in efforts to automate systems and eliminate paper forms. Respect the confidentiality of data included in the above duties. - (Essential)
- 10% - Maintain the Controllers Office website and secure desktop support for the Controllers Office Maintain an intermediate level of knowledge of Microsoft Office products including Word Excel and PowerPoint and assist office staff with their use. Maintain the Controllers Office organizational chart. Respect the confidentiality of data included in the above duties. - (Essential)
- 15% - Assists in the maintenance of university banking relationships as needed. Performs banking functions in the online banking system as assigned. - (Essential)
- 25% - Manage the office operations for the Controllers Office. This includes but is not limited to managing financial and banking records purchasing travel accounting and human resources matters. Serve as liaison with other university departments and external agencies regarding purchasing financial and banking records accounting and human resources matters. Initiate and process paperwork including but not limited to travel requests and reimbursements purchase orders p-card purchases duplication requests and budget requests/transfers. Participate in various projects relating to marketing recruiting retention and special events. Maintains tickler file to assist the Controllers Office staff with periodic deadlines. Respect the confidentiality of data included in the above duties. - (Essential)
- 15% - Manage and maintain the Controllers Office property attractive assets including inventory transfers and surplus activity. Compile analyze and prepare reports on various programs data. Responsible for properly maintaining storing and disposing of the Controllers Office files both hard copy and electronic. - (Essential)
- 5% - Provide general administrative support to the Controllers Office and staff. - (Essential)
- Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat cold noise dust dirt chemicals etc. but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts bruises etc.
- Impact of Deadlines:Routine deadlines. Usually sufficient lead time. Variance in work volume seasonal and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
- Standing: Daily
- Walking:Daily
- Sitting:Daily
- Reaching with hands and arms:Daily
- Climbing or balancing:Occasionally
- Stooping:Occasionally
- Use of hands to handle objects:Daily
- Lifting up to 10lbs:Daily
- Lifting up to 25lbs:Occasionally
- Lifting over 25lbs:Never
- Talking as express or exchange of ideas verbally:Daily
- Hearing as perceive sound by ear:Daily
- Vision as distinguish colors & depth:Daily
This position requires a criminal background screen.
This position requires fingerprinting.
This position is eligible for veterans preference.
Applicants are required to attach a resume cover letter and contact information for three references.
An opportunity to upload these documents will be provided during the application process.
For assistance please contact Human Resources at or email
This position allows eligible veterans and their spouses to claim Veterans Preference pursuant to Section 295.07 F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation in addition to the DD214 may be required based on eligibility criteria. For information on obtaining a DD214 visit or call 1-.
At the conclusion of this search if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation a written complaint requesting an investigation may be submitted to the Florida Department of Veterans Affairs Division of Benefits and Assistance 9500 Bay Pines Blvd. Room 214 St. Petersburg Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57 F.S.
Prior to filing a complaint it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date whichever is later in time if the applicant has not received notice of a hiring decision.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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