Vehicle Supply Chain Administrator (Purchasing)

Holman is a global automotive leader that serves both commercial and consumer clientsThe Holman Wayby always doing the right thing for our people our customers and the community since 1924. The Holman story began nearly a century ago as a single Ford dealership in New Jersey. Today Holman headquartered in Mount Laurel New Jersey is one of the largest family-owned automotive service organizations in North America with more than 6500 employees across North America the UK and Germany.

Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Guided by its deeply rooted core values and principles Holman is continuouslyDriving Whats Right.

JOB INPUTS

Using the Holman Licensing Application send dealers P.O. packages for all orders ensuring 100% accuracy for delivery instructions and initial licensing including urgent/non-PriceNet orders

Support vendor and internal customers re: delivery vehicle logistics licensing other VSC related questions to ensure a successful delivery.

Process Purchase & Leasebacks and Lease Transfers

Successfully validates audits & administrates all incoming delivery-related documentation for imaging which is critical for visibility to clients and other departments to carry out separate functions

Coordinate with Licensing and remarketing tasks that require completion by those departments

Manage exception clients such as Videotron GOBC Ontario Govt for specific delivery audit and priority payment requirements

Understand and support licensing activity for all provinces and manage situations where Holman is to perform initial licensing services; Liaise with Holmans Licensing department for support and registration audit where necessary

Assist in managing Holmans dealer network through contract administration negotiations with fleet managers and consistent input into EVOS. Set up dealers and advise Accounting of vendor number.

Education and/or Training:

High School Diploma or equivalent a university or college degree in Business Administration or relevant field preferred

Highly organized task-oriented and able to juggle multiple & sometimes conflicting priorities

Strong communication skills both written and verbal are required

Ability to influence internal and external customers to follow established processes and protocols in a timely manner.

Proficient in various desktop tools including MS Office Programs (i.e. Outlook Excel Word PowerPoint Project Nitro PDF etc.)

Familiarity with office technology and equipment including computers imaging technologies printers phone systems etc.

Relevant Work Experience:

2-4 years experience in administrative services or related fields

Automotive experience is preferred

Experience and ability to function with minimal supervision in a virtual work environment staying on-task managing priorities and communicating effectively with team members and vendors

Planning/Organizing/Managerial Knowledge:

Proactive & organized approach to various administrative tasks

Effectively manage time and consistently meet deadlines with some guidance from supervisor

Demonstrates a high degree of accuracy & thoroughness with each step of a process

Can adjust quickly to changing priorities often helping out another area of the department while ones own work will accumulate

Displays professionalism and remains composed when faced with challenges especially with frustrated vendors and demanding internal customers. Must be able to manage situations to a successful resolution

Uses established procedures to solve routine or standard problems; applies a significant degree of judgement and discretion when facing a complex problem

Decisions are mostly guided by policies procedures and business rules; however this position requires the ability to self-start and be proactive with resolving problems that are frequent and require regular follow ups

Communicating & Influencing Skills:

Strong verbal and written communication skills

Strong interpersonal and customer service skills

Ability to express information and ideas in a clear and organized manner

Gathers clarifies and applies information to provide timely and effective responses to the needs of both internal and external customers

Takes personal responsibility for customer & vendor satisfaction

Works independently or with others within own area or department to achieve team goals

Offers support to other team members; follows through on commitments

Applies emotional intelligence in responses and reactions

Demonstrates consistency between words and actions

Listens openly and carefully to others ideas and suggestions; respects opposing points of view

Consistently earns trust loyalty and respect of others

Outputs:

Completion of all PO issuance for previous days orders. If volume is high then tracking of backlog is critical

Responses to internal/external customer inquiries within one business day consistent follow up where required

See Purchase & Leasebacks through to completion/payment

Completes full audit of dealer packages with minimal backlog. Tracking follow-ups with dealers as required.

Ensure initial licensing is completed in a timely manner

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Pay:

At Holman we exist to provide rewarding careers and better lives for employees and their families. We hire train empower and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better we have to do better and to do better we must know better. Thats why we are listening open to learning new things about ourselves and each other. We will never stop striving for improved diversity equity and inclusion because we are successful together when we feel trusted and supported. Its The Holman Way.

Holman is a proud equal opportunities employer and we are committed to creating a welcoming inclusive and barrier-free workplace. We are committed to providing accommodations to all applicants throughout the interview process upon request in all aspects of the selection process. We employ artificial intelligence (AI) technology as part of our recruitment process to enhance efficiency and objectivity.