Administrative Assistant (812030)

This position provides administrative and clerical support in a variety of areas including:

• Assist with the generation of reports including data gathering via the computer system printed reports or other available information.
• Prepare and submit weekly reports.
• Searching for and investigating information contained in files maintaining a file tracking system keeping files current and supplying information from file data or remove files upon request; purging files in accordance with local State and Federal regulations.
• Collect program eligibility documents and schedule intake appointments.
• Covering the reception and career center areas answering phones greeting customers and assisting job seekers on an as needed basis.
• Ordering Supplies through various vendors and tracking/submitting receipts.
• Copying Filing Record keeping Data entry.
• Routine correspondence and prepare reports.
• Providing administrative support and completing special projects assigned by the director and managers.

HR duties include:

• Posting open positions in applicant tracking system and assisting with screening applications.
• Works with Regional HR to assure all pre-screening (background drug screen and Form I9) are completed prior to hire.
• Onboards new hire on Day 1 guiding each hire into The Beat ADP and digital learning.
• Monitors driving files ensuring proof of valid drivers license and valid automobile insurance is on file for each employee marked as a driver for the project.
• Ensures departing employees receive separation information.
• Assists with timekeeping to ensure proper payroll processing.

Qualifications :

• High School Diploma required. Previous experience working in an office environment a plus
• Excellent communication and phone skills with ability to adapt within our diverse customer base
• Proficient in computer and typing skills with the ability to multitask using different programs simultaneously
• This position requires superior organization skills the ability to work with diverse individuals both within the company and with partners in the project.
• Proficient in Microsoft Word and Excel and have the ability to compile summary reports and possess the ability to use general office equipment.
• Must be well organized detail-oriented and understand filing systems.
• Must be able to handle sensitive materials and maintain confidentiality.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Position pays $21.00/hourly

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team Equus puts the industrys best practices to work by focusing on the development design and delivery of demand-driven workforce solutions.

When you join Equus you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color gender age pregnancy sexual orientation gender identity ancestry religion national origin veteran status physical or mental disability or reprisal or any other characteristic protected under state federal or local law.

Remote Work :

No

Employment Type :

Full-time