Administrative Specialist III - Juvenile (TLT/SDA)
Administrative Specialist III - Juvenile (TLT/SDA)
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Job Description
Summary
This is a full-time term limited temporary position or special duty assignment lasting up to August 2026.
The Department of Adult & Juvenile Detention is accepting applications to fill one (1) full-time Administrative Specialist III(TLT/SDA) vacancy at the Judge Patricia H. Clark Children and Family Justice Center in Seattlewith theJuvenile Detention Division. This position will support work teams and their designated Project/Program Managers including the Alternative to Detention (ASD) program. The Juvenile Divisions ASD program supports youth and families who are court ordered onto community-based Electronic Home Monitoring (EHM). This is an exciting opportunityto join King County government and play an essential role in our vision to provide the best in trauma-informed carein a juvenile detention facility. Click hereto find more about the type of important work you will be supporting at the King County DAJD Juvenile Division.
TheJuvenile Divisionis responsible for the care and custody of youth who are detained in the Juvenile Detention Facility and also operates King Countys Alternatives to Secure Detention programs. The Juvenile Division is committed to a philosophy of balanced and restorative justice moving from a system that criminalizes vulnerable youth to one that supports them in leading safe productive lives. Joining the Juvenile Division provides the unique opportunity to join a department during the height of systemic transformation. The Juvenile Division incorporates the principles of restorative justice by promoting communication skills empathy and other opportunities for personal growth. Youth also learn team building skills and are exposed to new ideas career opportunities and self-awareness through various programs offered within the facility.
King County DAJD is committed to upholding and promoting equal opportunity in employment.DAJD encourages people of all backgrounds cultures and religions to apply including veterans people of color immigrants refugees women LGBTQI and people with disabilities. DAJD values diversity and is committed to making appropriate accommodations as we believe that adiverse workforce is a strong workforce. Click hereto learn moreabout King County Youth Services Center and the Juvenile Divisionsmission and goals.Job Duties
The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.
- Perform essential office duties such as answering phones faxing photocopying communicationsvia electronic mail;process routeand distribute documents incoming and outgoing mail and order office suppliesas needed.
- Work independently to prioritize work assignmentsand ensure tasks are completed inatimely accurateand efficient manner.
- Access maintain createupdate enterandretrieve information utilizing Microsoft WordOutlook SharePoint Exceland other department data systems.
- EnterandmaintaindataandinformationinsupportofboththeDivisionsSharePointsite.
- Develop and maintain organized accurate and accessible records andfiling systems containing sensitive and complex computer records correspondence and related documents.
- Maintain security and confidentiality of highly sensitive communications and information in all forms (i.e. written verbal and electronic).
- ProcesspayrolldocumentsandenternecessarydataintotheRosterManagementSystem.
- Provide exceptional customer service when responding to information requests from the general public command staff County departments and internal and external stakeholders.
- Compose memorandums lettersand reports utilizing a variety ofcomputer programs and database programs; maintain and update schedule of activities statistical charts and graphs as needed.
- Utilize Lean methodology to standardize improve and sustain administrative processes and procedures.
- Assembleandmonitorallfilesrecordscalendarofappointmentsandotherrelatedevents.
- Attendandtakeminutesatmeetings.
- Backfill operations of the Juvenile Divisions warehouse including inventory control purchasing materials and tools and ensuring inventory procedures are implemented.
- BackfillforotheradministrativeassistantswithintheDivisionwhennecessaryandappropriate.
- UtilizetheDAJDJailManagement System (JMS) andothertechnological platforms necessary to conduct daily operations.
- Collect maintain and review data and information with regard to Incident Reports.
- Assist with the preparation of employee engagement communication data brochures and handouts.
- Collect review and document data and information necessary to support contract management.
- Processcommunicationsfordivision-widedissemination.
- Maintain calendars schedule meetings and perform other clerical tasks in support of staff assigned to manage and deliver programs.
- Perform other related duties and responsibilities as assigned within the scope of the Administrative Specialist position.
Experience Qualifications Knowledge Skills
- Four(4)yearsfull-timeclericalexperienceincludingone(1)yearperforminghigh-volumecomplexadministrative functions.
- Proficiency utilizing Microsoft Word and Outlook.
- Intermediate proficiency utilizing Microsoft Excel SharePoint and PowerPoint.
- Exceptional organizational skills such as attention to detail ability to prioritize andsuccessfully juggle multiple tasks analytical skills and time management skills.
- Must be able to collaborate problem-solve and communicate effectively with managers and others to obtain information crucial to maintaining operations and respond appropriately.
- Ability to problem-solve with independence and use available information to help anticipate issues before they arise.
- Strong customer service skills including effective oral and written communication.
- AdvanceproficiencyutilizingMicrosoftWordOutlookExcelSharePointandPowerPoint.
- More than five (5) years with experience in high-volume complex administrativefunctions environment with skills in multi-tasking problem solving and analyzinginformationinaprofessionalworksetting.
- Experienceworkinginaprofessionalsettingthatservesyouthandfamilies.
- Ability to type50wordsaminute.
- An understanding of the principles of trauma-informed care and the ability to integrate these principles into job duties when applicable.
Supplemental Information
WORK SCHEDULE:This position will work a 40-hour work week and is overtime eligible. StandardworkhoursareMondaythroughFriday8:00a.m. 5:00p.m.
WORK LOCATION:The individual selected for this position will work within a secure juveniledetentionsettingandwillbeassignedtothe Judge Patricia H. Clark .
WHO MAY APPLY:This employment opportunity is open concurrently to all King County employeesand the general public who meet the qualifications. Internal consideration will be given tocurrent DAJD and King County employees. Veterans Preference candidates will be asked to provide aDD-214during the hiringprocess.
HOW TO APPLY:Completion of the entire King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
To apply go to: For assistance with the online application process please contact NEOGOV () Customer Support toll free at: 1-.
DEPARTMENT CONTACT:
Questions regarding this announcement or position may be directed to: Jennifer Eugene DAJD Human Resources Analyst; Phone Number: ; or via e-mail to
Term Limited Temporary & Special Duty Assignments: This position is scheduled to last through August 2026; however the exact duration may end earlier or be extended based on operational needs. Rate of pay will be in accordance with applicable bargaining agreements and/or Career Service Guidelines. Special Duty Assignments do not confer any privilege right of appeal or right of position transfer demotion promotion or reinstatement and can be revoked at any time with or without cause.
SELECTION PROCESS:The individuals selected for this position will be required to complete a thorough background investigation process including fingerprinting criminal history check and reference checks.If the individuals selected are currently or have been previously employed with DAJD or King County will go through a complete personnel file review including performance evaluations and disciplinary records. A valid Washington State Drivers License or alternate ability to travel around the County is required by the time of hire.
NOTE:Initial screening will be based upon a review of application materials. The employment historydetailed in your application materials MUST validate and support your responses to the supplementalquestions. If your responses cannot be validated you will not proceed to the next steps of the reviewandselectionprocess.
UNION MEMBERSHIP:This position is represented by the King County Juvenile Detention Guild.
Forbes recently named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference Come join the team dedicated to serving one of the nations best places to live work and play.
Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex
(including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Required Experience:
Unclear Seniority
Employment Type
Temp
