Coordinator, Facilities: Research
Coordinator, Facilities: Research
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Job Description
Union: Non-Union
Number of vacancies: 2
Site: PMCRT MBRC PMCC TWH KDT
Department: FM-PRO (Facilities Management Planning Redevelopment & Operations)
Reports to: Manager Research Laboratory Services
Hours: 37.5 hrs. /week
Status: Temporary Full-Time (18 months)
Closing Date: June 30 2025
The Research Facilities Coordinator (RFaC) routinely performs functions relating to the support of research laboratory groups and operations of research facilities. Responsibilities include support for equipment selection and purchase coordination of installation and maintenance; support and/or coordination for utility installations renovations and relocations; responsible for ensuring facility access controls are in place. The RFaC collaborates with many hospital service departments such as Facilities Procurement Security Safety Services Supply Services and Environmental Services to ensure day to day operations are uninterrupted. The RFaC also oversees projects and/or initiatives that aim to improve the overall lab operations and identifying any gaps for the UHN Research Community. Overall we aim to help researchers do what they do best research.
Key Responsibilities
1. Research Facilities & Operations Support
Provide guidance and coordination for research operations including equipment procurement and installation renovations relocations and safety compliance. Act as a resource for problem resolution and serve as a liaison with internal stakeholders such as UHN Safety Services Building Facilities and other Support Services.
2. Equipment & Asset Management
Oversee the purchasing tracking and maintenance of research equipment. This includes managing service contracts negotiating agreements maintaining equipment databases and ensuring appropriate training utilization and booking systems are in place.
3. Building & Environmental Services Oversight
Manage building operations including emergency and scheduled maintenance work permits and tenant support. Oversee environmental services such as cleaning and waste disposal (chemical bio and general) working closely with housekeeping building facilities operators external service vendors and the UHN Sustainability team.
4. Access & Security Management
Moderate and approve physical access requests (keys cards) maintain accurate security data and address access- and security-related issues in collaboration with the building security office.
5. Financial Administration & Program Development
Support budgeting invoice reconciliation and chargeback processes. Identify and implement process improvements develop SOPs support emergency preparedness and participate in cross-functional initiatives and small projects.
Qualifications :
- University degree in Science or Engineering or recognized equivalent
- Minimum 3 years related practical experience with significant exposure to biomedical research laboratories and research equipment
- Excellent interpersonal and customer service skills. Must be able to implement beneficial change.
- Roll-up-the-sleeves problem solver who can research root causes and critically assess information accuracy.
- Ability to read and interpret engineering and architectural drawings.
- Knowledge of Codes Regulations WHMIS OHSA Hospital Policies.
- Knowledge of financial management procedures.
- Must be capable of maintaining multiple communication channels.
- Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance to UHN standards.
- Exercise initiative and good judgment with ability to multi-task.
- Compliance with confidentiality requirements.
- Effective organizational interpersonal and communication skills.
- Knowledge of applicable legislative UHN and/or departmental policies.
- Client service oriented with the ability to effectively work with diversity and appreciate that people with different opinions backgrounds and characteristics bring richness to the challenge or situation at hand.
Additional Information :
Why join UHN
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)
Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.
All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest however only those selected for further consideration will be contacted.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
