Project Administrative Coordinator

Union: Non-Union
Number of vacancies: 1 
Site: 67 College Street
Department: Facilities Management- Planning Redevelopment and Operations (FM-PRO)
Reports to: Chief Planning Officer 
Hours: 37.5 per week 
Shifts: Monday to Friday - 8:30- 4:30 
Status: Permanent Full- Time 
Closing Date: July 8 2025 

Position Summary:
As an integral member of the FM-PRO Capital Teams and under the direction of the Chief Planning Officer the Administrative Coordinator will coordinate essential committee activities related to major Capital Projects.

Duties: 
The successful candidate will be responsible for organizing Capital Project committee activities as well as some essential project activities; performing administrative responsibilities to support the operations of the FM-PRO offices located at 67 College St. 2nd Floor as well as performing cross-functional and other duties consistent with the job classification as assigned or requested by the Chief Planning Officer.

Excellent organizational and time management skills are essential to this role. The ideal candidate must have extensive knowledge of the MS Office applications (Outlook Word Excel and PowerPoint); have a well-honed ability to take initiative and work well with a wide range of internal and external stakeholders. The ideal candidate will be professional insightful tactful and able to focus on the priorities of a rapidly changing priorities.

Qualifications :

• Minimum of a two (2) year Diploma in Business Administration or Office Administration from an accredited college or university.
• Minimum of five (5) years experience working in a senior administrative support role preferably in a health care environment.
• Demonstrated superior interpersonal and communication skills both written and verbal.
• Demonstrated ability to manage routine correspondence multiple tasks/projects diversified workload and rapidly changing priorities/deadlines Strong organizational skills required.
• Demonstrated accuracy in taking meeting minutes identifying decisions action items and next steps.
• Effective conflict-management skills required.
• Proven ability to work independently and in a team environment.
• High proficiency in organizing meetings compiling information and maintaining records.
• Experience working in hospital an asset.
• Experience with MS Project an asset.

Additional Information :

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time