Management Secretary III / Emergency Appointments Homelessness
Management Secretary III / Emergency Appointments Homelessness
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$ 69585 - 93779
1 Vacancy
Job Description
Position/Program Information
TYPE OF RECRUITMENT:
OPEN COMPETITIVE- EMERGENCYFILING DATES
This posting will open for filing on June 24 at 8:00 a.m. (Pacific Time)
and will remain open until the needs of the posting are metEXAM NUMBER:
b2109D-EA
The LA County Board of Supervisors recentlydeclared a local state of emergency for homelessness and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing mental health and substance use. If you are looking for a new career that will directly benefit the population of LA County this may be the opportunity for you.
The Department of Mental Health is seeking qualified candidates to fill emergency Management Secretary III vacancies related to the homelessness crisis.Under the emergency order applicants who meet the requirements may be hired for an initial period of up to 90 days with an opportunity for permanent County employment.
Before the end of your initial work period you will be assessed on your work performance. This assessment will be weighted 100%.
Those who successfully pass the assessment will be considered for permanent appointment to Management Secretary III.
Essential Job Functions
- Replies to personal and other correspondence composing letters with or without dictation.
- Screens office and telephone callers meets the public makes appointments and arranges conferences and speaking engagements.
- Directs callers to other departments and officials or to other individuals divisions or sections of the department where assigned.
- Takes care of day-to-day inquiries or problems wherever possible.
- Secures information on the status of pending matters and reasons for delay in the completion of projects.
- Maintains office files and records including those of a confidential nature.
- Performs confidential and personal services as requested.
- Recognizes the need for revisions in office clerical and secretarial procedures and makes recommendations regarding such changes.
- Assigns and supervises the work of other employees.
Requirements
SELECTION REQUIREMENTS:
Two (2) years of complex and highly responsible secretarial experience at the level of Los Angeles Countys class of Secretary V* Senior Secretary III* Senior Secretary IV* Management Secretary I* or Management Secretary II*.
TYPING SKILL REQUIREMENT:
Ability to type at the rate of 40 net words per minute.
Applicants must meet the requirements at time of filing.
IMPORTANT TYPING TEST INFORMATION:
A qualifying typing performance test of 40 net words-per-minute will be administered to applicants who have not held a typing position in the service of the County of Los Angeles. Applicants must successfully complete the typing performance test at time of filing to qualify.
Applicants who have taken and passed the required performance test administered by another County department must attach a copy of their typing certificate or typing test result email to their application at the time of filing.
Applicants who have not taken a typing test administered by the Los Angeles County can apply to the Typing Test-Score Banking Only announcement bulletin consisting of a timed typing test designed to measure speed accuracy in typing. To apply copy and paste the URL to the address bar of the web browser or click on the link below.
URL: following applicants are NOT required to take the County typing performance test:
a. Applicants who in the service of the County of Los Angeles currently hold or have held a typing position that meets the minimum typing proficiency requirement of the subject examination.
b. Applicants who have taken and passed a Los Angeles County typing performance test administered by a County Department or partnering agency approved by the Department of Human Resources (e.g. LA Superior Court Los Angeles County Employees Retirement Association (LACERA) that meets the minimum typing proficiency requirement of the subject examination regardless of how long ago such test was passed.
PHYSICAL CLASS: Light
This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending stooping or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION:
*All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served.Additional Information
EXAMINATION CONTENT:
Under the emergency order applicants who meet the requirements may be hired for an initial period of up to 90 days with an opportunity for permanent County employment.
Before the end of your initial work period you will be assessed on your work performance. This assessment will be weighted 100%.Those who successfully pass the assessment will be considered for permanent appointment.
APPLICATION AND FILING INFORMATION:
Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications resumes or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. We must receive your application before filing closes. Application filing may be suspended at any time without advance notice.INSTRUCTIONS FOR FILING ONLINE:
Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.
Many important notifications will be sent electronically to the email address provided on the application so it is important that you provide a valid email address. Please add as well as and to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.
You have the ability to opt out of emails from LA County. If you unsubscribe you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe you can always check for notifications by logging into and viewing your profile inbox which saves a copy of all emailed notices.
Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address and if you already have a job seeker account on can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.COMPUTER AND INTERNET ACCESS AT LIBRARIES:
For candidates who may not have regular access to a computer or the internet applications can be completed on computers at public libraries throughout Los Angeles County.FAIR CHANCE INITIATIVE:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about a conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed.Qualified applicants with arrest or conviction records will be considered for employment in accordance withCounty Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
NO SHARING USER ID AND PASSWORD:
All applicants must file their applications online using their own user ID and password. Using a family member or friends user ID and password may erase a candidates original application record.
DEPARTMENT CONTACT:
HR Examinations Unit:
HR Examinations Unit Email:
Analyst Contact Phone: Hon Sang Cheang
Analyst Contact Email:
ADA COORDINATOR PHONE:
TELETYPE PHONE:
CALIFORNIA RELAY SERVICES PHONES:
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information please visit: Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations please visit: Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job and will also consider potential mitigating factors which may include but is not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles please visit our interactive Career PathFinder application at .Revised January 2025
Employment Type
Full-Time
