drjobs Land Disposition Administrative Specialist

Land Disposition Administrative Specialist

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Job Location drjobs

Phoenix - USA

Monthly Salary drjobs

$ 50000 - 60000

Vacancy

1 Vacancy

Job Description

ARIZONA STATE LAND DEPARTMENT

Since its inception in 1915 the Arizona State Land Department has been entrusted with managing approximately 9.2 million acres of State Trust lands scattered throughout Arizona. The Common Schools (K-12) are the largest beneficiary entitled to approximately 87% of the land and receiving close to 90% of State Trust Land revenues. Through the application of sound stewardship and effective business management principles the Land Department can succeed in its mission of responsibly managing the assets of a multi-generational perpetual Trust in alignment with the interests of the beneficiaries and Arizonas future. Are you ready to join us in our mission
Please apply today!
For general information visit our website:
1110 W. Washington St Phoenix AZ 85007

Land Disposition Administrative Specialist

(Commercial Real Estate)

AZ STATE LAND DEPARTMENT

Job Location:

1110 W. Washington Street

Phoenix Arizona 85007

Posting Details:

Salary: $50000 - $60000

Grade: 20

Open Until Business Needs Are Met

Job Summary:
The Arizona State Land Department manages over 10000 leases permits rights of ways sales and other contracts relating to the management use and disposition of 9.2 million acres of State Trust lands. State Trust lands are lands granted to the State of Arizona pursuant to the federal Enabling Act. These lands are held in Trust for the common public schools and 13 other public institutions. Any use or disposition of State Trust lands must benefit the Trusts beneficiaries.
Under the guidance of the Real Estate Divisions Section Managers the Land Disposition Administrative Specialist prepares a variety of documents associated with land and rights-of-way auctions including lease instruments certificate of purchase contracts patent deeds and section reports. The position assists in the management and implementation of administrative processes for the Section including the processing of commercial land sale and leasing applications of low to mid-level complexity and of a diverse nature. These projects have high priority visibility and revenue generating potential for the Trust.
The Land Disposition Administrative Specialist will manage or assist in the preparation research and execution of tasks associated with the successful completion of specific land disposition transactions as well as planning development analysis and maintenance of the Sections overall application portfolio. The position concentrates on a high ratio of team versus individual projects. This includes coordinating the efforts of internal staff professionals; and potentially outside consultants appraisers city and county staff. The position is responsible for evaluating and resolving issues of mid-level sensitivity consistent with plan or project objectives and goals.
This position may offer the ability to work remotely within Arizona based upon the departments business needs the employees effectiveness in-office and continual meeting of expected performance measures.
Job Duties:
  • Accurate and timely preparation of a variety of documentation including commercial lease instruments certificate of purchase contracts patent deeds and other related documents.
  • Processes low to mid-level complex files related to land sales and leases; makes recommendations relative to land disposition alternatives and specific elements of each disposition; and coordinates and attends meetings with lessees/applicants State Land Department staff and other agencies and organizations.
  • Accurate and timely maintenance of Division records and files. Assists in the screening/handling of Division calls and visitors.
  • Applies the principles theories and concepts of the Arizona Management System by actively participating in group huddles and electronic huddle board updates; continually identifying areas for process and quality improvement; and adhering to established standard work and procedures.
  • Responds to all phone e-mail and written inquiries regarding policies and procedures for land sale and commercial lease applications.
  • Other duties as assigned as related to the position.
Knowledge Skills & Abilities (KSAs):

Knowledge of:

Principles and practices of commercial real estate analysis and disposition; land use planning and management; and associated laws rules and regulations.
Practices and procedures used in property management.
Methodology and documentation associated with the acquisition of property including a thorough knowledge of negotiation proceedings.
Principles of project management and coordination.
Purchase contracts; evaluation and execution of commercial leases.
Basic knowledge of American Land Title Association (ALTA) surveys Environmental Site Assessment reports property appraisals rights of way easements and the interpretation of engineering and/or delineation drawings.

Skills In:
Advanced verbal and written communication.
Location and selection of the most appropriate guidelines for frequent and variable circumstances.
Advanced organizational proficiency in coordinating the activities and efforts of land disposition agents.
Negotiation techniques to obtain support cooperation and timely action or change from involved parties.
Establishing and assessing program objectives and performance goals.
Establishing and maintaining effective working relationships with various levels of government business officials and the general public.
Advanced Microsoft Word Excel PowerPoint.
Ability To:
Establish performance goals and assess progress toward their achievement.
Write detailed reports maintain records and manage multiple tasks concurrently.
Determine the effects of multi-disciplined uses and damage to State Trust land real property values.
Read and interpret legal descriptions and map orientation on hard copy and electronic documentation as well as in the field.
Exercise appropriate personal judgment within the guidelines of recognized laws rules procedures and policies affecting the overall management of State Trust lands.
Selective Preference(s):
A minimum of two years of progressively responsible exp. w/commercial lease contracts agency rules/regulations legal descriptions and natural resources disciplines.
A Bachelors degree in Finance Real Estate Business Admin Urban Planning Public Admin or related field.
Experience in commercial RE transactions real estate management and/or comparable.
AZ RE license and Paralegal certification preferred.
Pre-Employment Requirements:
  • Requires possession of and ability to retain a current valid state-issued drivers license appropriate to the assignment. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete required driver training. (Refer to Arizona Administrative Code R.12.)
  • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:

10 paid holidays per year
Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child
Other Leaves - Bereavement civic duty and military
A top-ranked retirement program with lifetime pension benefits
A robust and affordable health insurance plan including medical dental life and disability insurance

Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
RideShare and Public Transit Subsidy
A variety of learning and career development opportunities

For a complete list of benefits provided by The State of Arizona please visit our benefits page


Required Experience:

Unclear Seniority

Employment Type

Full-Time

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