Administrative Assistant

BioFilm Inc is Hiring!!

Who We Are

BioFilm is a subsidiary of Combe Incorporated that specializes in manufacturing Astroglide Personal Lubricant and other sexual wellness products.

With state-of-the-art faculties and a commitment to excellence and continuous innovation we leverage advanced technologies and stringent quality control processes to ensure our products meet the highest industry standards and regulatory requirements.

Why Work Here

As a privately held family business we have a uniquely caring culture. But even with our family-feel were all part of a high-performing team that loves to compete and win in the marketplace. To achieve that we embrace a set of core attributes that guide our performance each day. We call these attributes C.A.R.E.

Collaborative. Accountable. Responsive. Entrepreneurial.

C.A.R.E. drives our success. We celebrate people for demonstrating C.A.R.E in their day-to-day work. We encourage our teams to give feedback to one another so that we bring out the best in one another. We take a totally kind totally honest approach to our communications with one another. We believe this makes for a more humane work environment where high-performers can thrive work together effectively and truly enjoy the work they do to drive our company forward.

• 4-day work weeks every Friday off! 7am-5:30pm
• Full health dental and vision insurance plus Health Reimbursement Account and Flexible Spending Account options available
• Matching 401K and profit-sharing
• Discretionary annual bonuses based on profits
• Generous PTO and holiday schedule including paid time off from Christmas Eve to New Years Day
• Annual professional development opportunities

As our Administrative Assistant you will provide support and assistance to Biofilm leadership that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical administrative function research and management roles. Responsible for schedule management office management communication liaison information preparation company records management data analysis and representing the executive to others. Handles confidential information and communications. Full comprehension of companys operation and procedures. Uses discretion and judgement and knowledge of organization to facilitate the executives activities.

5 Key Roles of Responsibilities

OF ADMINISTRATIVE DUTIES AS ASSIGNED BY THE MANAGEMENT TEAM.

TEAM SUPPORT

OF THE FRONT OFFICE

COMMUNICATION

RESOURCE ADMINISTRATIVE SUPPORT

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain cooperative diplomatic working relationships with co-workers supervisor and the public.

Work as part of the team and collaborate with co-workers and colleagues.

Responsible for reading understanding and following all Manufacturing Instructions (MIs) or Work Instructions (WIs) for each function performed.

Responsible for working in compliance with Quality System Regulations (QSR) safety and all other training.

Duties / Responsibilities

Welcomes and directs visitors and clients.

Maintains paper & electronic filing systems as assigned.

Retrieves information as requested from records email minutes and other related documents; prepares written summaries of data when needed.

Responds to and resolves administrative inquiries and questions.

Coordinates and schedules meetings and appointments for Directors and Managers.

Prepares agendas and schedules for meetings.

Develops and updates power points (needs to be expert level)

Records and creates minutes for meetings as requested

Performs other related duties as assigned.

Develops and maintains spreadsheets for tracking sales rocks and other items as directed (needs to be expert in excel)

Emails on behalf of Directors and Managers as required

Update TEAMs channels

Provides follow-up emails for project management deadlines

Human Resource

Assist with Employee Event Planning

Creates and sends out All Staff communication on behalf of the HR Department

Assist with HR Invoices / Expense reports as needed.

Recruiting and Onboarding support help schedule and coordinate new hire orientation required meetings scheduling of interviews and other HR related meetings

Assist with Electronic HR file audits to verify all documentation is present and signed for. (I9 NDAs etc)

Review and forward emails as they come in.

Assist with HR events open enrollment holiday parties new product launch etc.

Misc. HR Administrative duties

Safety

Responsible for maintaining a clean and safe work environment by identifying all safety hazards and recommending corrective actions when necessary.

Responsible for utilizing proper lifting and material movement techniques at all times.

Maintains a safe work environment through safety training for employees identifying hazards in the workplace and correcting them and providing discipline when necessary for violation of Company safety rules.

A safety mindset and safe working behaviors are required

Always follow job safety instructions

Wear PPE as required for the area

Pay attention to work process your surroundings and co-workers to flag any unsafe conditions or behavior

Participate in Safety program elements

Quality

A quality mindset and commitment to Quality are required

Responsible for following all quality procedures and standards in work area

Monitor product quality and flag any defects immediately to supervisor

Identify and report potential regulatory compliance issues (lack of cGMP conditions quality system non-compliance etc)

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

ASSOCIATES DEGREE PREFERRED; BACHELORS DEGREE IN BUSINESS ADMINISTRATION OR RELATED FIELD PREFERRED

THREE TO FIVE YEARS OF EXPERIENCE IN AN ADMINISTRATIVE ROLE.

ADVANCED IN MICROSOFT OFFICE SUITE OR RELATED SOFTWARE.

EXCELLENT IN MICROSOFT TEAM

PROFICIENT IN EXCEL WORD POWERPOINT AND OUTLOOK.

PROVEN ABILITY TO HANDLE MULTIPLE PROJECTS SIMULTANEOUSLY

ABILITY TO READ AND ANALYZE FINANCIAL REPORTS

ERP EXPERIENCE REQUIRED NAVISION EXPERIENCE PREFERRED. ORACLE EXPERIENCE HIGHLY PREFERRED.

OPERATE 10-KEY CALCULATOR A PLUS.