Administrative Specialist
Administrative Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Founded in 1952 RubinBrown LLP is one of the nations leading accounting and professional consulting firms. The RubinBrown name and reputation are synonymous with experience integrity and value.
RubinBrown redefines the full-service experience by combining technical and industry expertise with a commitment to personal and high-level relationships.
- Alternate receptionist duties with the other receptionist/ admin. 2 - 3 days at the receptionist desk.
- Manage the engagement letter process
- Assist partners with timely production of engagement letters working with EAs to provide lists and start process
- Create edit and send engagement letters via paper Docusign or other various electronic methods
- Track and re-send engagement letters as necessary
- Receive engagement letters and finalize in system
- Billing support as needed (eg mailing final invoices etc)
- Database corrections and updates
- Serve as back-up to provide general office assistance for Executive Assistant absences overflow tasks and tax department specific duties
- Scan and file various documents for team members
- Produce documents in Microsoft Word Excel and PowerPoint using designed templates
- Send/receive documents via Docusign and Safesend
- Send department specific communications and documents (eg rep letters confirmations etc)
- Front desk and switchboard coverage as needed
- Special projects as assigned
Preferred Experience/Background/Skills
- Associates or Bachelors Degree preferred
- Two or more years of work experience in a related position
- High attention to detail initiative and follow through
- Strong planning scheduling and problem solving skills
- Excellent written and oral communication skills
- Strong interpersonal skills; ability to interact effectively with all levels internally and externally
- Strong PC skills including Microsoft Word Excel and PowerPoint
- Ability to handle routine tasks with minimal supervision
- Ability to support multiple people and manage multiple priorities in a fast-paced environment
- Ability to work effectively in deadline situations
- Highly motivated professional energetic and resourceful
- Ability to work in excess of normal work hours when necessary (approximately 55 hours a week during peak times)
Working Conditions
- The typical office hours are 8:00 a.m. to 5:00 p.m.
- Travel for this position will be minimal
- Ability to sit for long periods of time
- Ability to move throughout office
- Ability to lift carry push pull up to 30-50 pounds
One Firm
To foster a highly respected inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation please contact your recruiter.
EEO Employer W/M/Vet/Disabled
Colorado Nevada and Illinois Salary Statement:
The salary range displayed is specifically for those potential applicants who will work or reside in the states of Colorado Nevada or Illinois if selected for the role. Any offered salary is determined based on internal equity internal salary ranges market data/ranges applicant skills and prior relevant experience degrees and certifications (e.g. JD / technology)
Required Experience:
Unclear Seniority
Employment Type
Full-Time
