Administrative Assistance

Are you a proactive and highly organized individual who thrives in a dynamic environment Were seeking an Administrative Assistant to support our executive team and help manage daily office operations. This is a key role that keeps our business running smoothlyensuring that tasks are completed priorities are tracked and the office remains efficient well-organized and welcoming.

This role goes beyond traditional admin work. Youll be the central point of coordination for our operational and administrative activities working closely with both leadership and staff to foster a productive and positive work environment.

• Oversee the daily operations of the office to ensure efficiency and organization.

• Provide administrative support to leadership and operational teams.

• Manage office supplies inventory equipment and vendor relationships.

• Handle internal and external office-related inquiries with professionalism.

• Schedule and coordinate meetings appointments and company events.

• Prepare agendas meeting notes and follow-up action lists.

• Track tasks follow-ups and deadlines to ensure accountability across teams.

• Assist in onboarding new employees including setting up workspaces and coordinating access to systems.

• Maintain internal documentation templates and records in Microsoft 365 and SharePoint.

• Support various departments with document formatting communication and coordination needs.

Qualifications :

Required:

• 24 years of experience in an administrative assistant executive assistant or office coordinator role.

• Proficiency with Microsoft 365 including Teams Outlook Word Excel PowerPoint and SharePoint.

• Strong organizational skills with the ability to manage multiple priorities and follow through on tasks.

• Excellent written and verbal communication skills.

• High level of professionalism discretion and reliability.

• Strong attention to detail and accuracy in scheduling documentation and communication.

• Ability to work independently and collaboratively in a fast-paced environment.

• Comfortable learning new software tools and working with technology platforms.

Preferred:

• Experience in a technology company professional services firm or fast-paced office setting.

• Familiarity with Microsoft Planner To Do Forms or other task management tools.

• Basic understanding of office IT systems or ability to coordinate with IT for setup/support.

• Prior experience supporting senior leadership or multiple departments simultaneously.

• Associate or Bachelors degree in Business Administration Communications or a related field.

Additional Information :

• Office Operations & Support

  • Oversee day-to-day office operations to ensure a clean efficient and well-organized work environment.

  • Manage office supplies equipment vendor relationships and service providers.

  • Serve as the primary point of contact for internal office-related requests and external inquiries.

  • Coordinate office maintenance shipping/receiving and space organization.

• Administrative Support

  • Provide direct administrative support to executives and department leads.

  • Manage calendars schedule meetings coordinate travel and prepare meeting materials.

  • Track tasks follow-ups and due dates to ensure team accountability and timely completion.

  • Prepare format and edit documents reports and presentations as needed.

• Meeting & Event Coordination

  • Schedule and organize internal meetings client calls and offsite events.

  • Manage meeting logistics prepare agendas take notes and track action items.

  • Coordinate company-wide events team gatherings and employee recognition activities.

• Technology & Tools

  • Maintain digital organization using Microsoft Teams SharePoint OneDrive and Outlook.

  • Create and manage shared folders access permissions and internal documentation templates.

  • Assist in onboarding new hires including account setup and system access coordination.

• Team & Culture Enablement

  • Help reinforce a positive collaborative workplace by being a reliable point of contact.

  • Support internal communication efforts such as reminders announcements and updates.

  • Act as a liaison between departments to ensure smooth collaboration and task handoffs.

Remote Work :

No

Employment Type :

Full-time