Administrative Assistant I

Union: Non-Union 
Site: Toronto General Hospital
Department: Ambulatory Multi Organ Transplant
Reports to: Manager
Hours: 37.5 Hours per Week
Shifts: Monday to Friday
Status: Permanent Full-Time
Closing Date: August 5 2025

Job Summary

The Ambulatory Clinics of the Multi-Organ Transplant Program are designed to meet the follow-up health needs of organ transplant recipients. All patients transplanted at UHN have a designated Transplant Coordinator within the Ambulatory program who assists in managing their care along with the multidisciplinary health team. Each organ group has a specific time and weekday for clinic with appointments scheduled through their coordinator.       

Duties

As a member of the Ambulatory Transplant Clinic team the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services in support of administrative and/or professional personnel including: performing word processing/typing services for assigned personnel;  providing support with small and/or informal meetings/events; maintaining written and/or electronic calendar/schedules; maintaining and modifying electronic and paper information filing/retrieval systems methods and/or formats; performing routine budgetary support functions.

To be considered for this role you must have significant experience in managing time and tasks within an extremely busy professional office environment and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills especially Outlook Word Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful mature and tactful remain calm under pressure and confident in their capability to perform well in the job and make it their own.

Qualifications :

• Completion of Grade XII or recognized equivalent
• Completion of a recognized Post Secondary Medical Office Administration program
• Two (2) years related office administration experience
• Previous on-the-job computer/word-processing database and spreadsheet software experience required; experience in a Microsoft Office environment
• Experience working in a health care environment an asset
• Good verbal and written communication skills
• Good organizational and time management skills
• Good interpersonal and customer service skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Knowledge of general office practices procedures and standards
• Knowledge of medical terminology an asset

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time