Executive Assistant
Executive Assistant
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Job Description
Overview
CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.
Responsibilities
Executive Assistant-Omaha NE
Critical Access Hospitals
Provides high-level administrative support for a leader or group of leaders and exercises discretion and independent judgment while performing key job responsibilities.
Completes standard administrative processes such as mail processing filing faxing scanning copying collating and organizing as needed; may delegate or outsource these functions to others if resources are available. Takes independent action to meet critical business and monitors own objectives and known as a self-starter.
Anticipates business needs plans and organizes work in support or on behalf of leader(s).
Proactively and independently manages analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported.
Creates and edits documents spreadsheets presentations and organizational charts; additionally is able to develop complex documents spreadsheets and presentations independently on behalf of the leader(s) supported as needed.
Coordinates travel arrangements including complex travel itineraries for leaders supported utilizing standard processes and resources.
Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed.
Independently plans coordinates and supports meetings and conferences.
With minimal direction drafts edits and distributes internal and external communications on behalf of leaders. Proofreads and edits others communications before distribution. Administers distribution lists.
Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines.
Collects and compiles data in preparation for budget process; may be asked to prepare reports in support of leaders budget responsibilities.
Processes and files department contracts and agreements; previews and monitors contracts for changes and/or action.
Qualifications
Required High School Diploma
Prefer Bachelors
Employment Type
Unclear
