Labor Coordinator
Labor Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Were a fast-paced detail-obsessed live events production company known for making big ideas happen. Our work spans everything from large-scale corporate events to immersive brand activations and we pride ourselves on the trust our clients place in us to deliver flawless experiences. With a focus on creativity logistical precision and strong relationships weve built a team that thrives on collaboration accountability and keeping the energy high no matter the deadline or challenge.
About the Role:
Were looking for a highly organized solutions-oriented Production & Labor Coordinator to join our team and directly impact the success and profitability of our live events. This person should have a strong understanding of the industry an eye for great freelance talent and the logistical mindset to fill key roles efficiently and effectively. Youll be trusted to run your lane without micromanagement and work alongside a small focused team that values creativity ownership and follow-through.
This role is split between labor coordination and gear/trucking coordination.
Key Responsibilities:
- Source schedule and confirm freelance crew (W2 or 1099) for 510 large-scale events per month
- Negotiate crew rates based on event budgets and role priorities
- Use Lasso to manage crew scheduling; maintain and optimize freelancer database
- Ensure all onboarding documents are completed and up to date (contracts tax forms compliance)
- Communicate clearly with the crew before during and after events to ensure alignment and readiness
- Issue POs update pay rates and track freelancer details for internal records and event wrap-ups
- Coordinate travel and lodging for out-of-town crew (approx. 40%); handle per diem expense reporting and itineraries
- Assist with gear rentals and trucking logistics using Flex Rental Solutions (or similar)
- Bridge communication gaps between freelancers and the production team youre the connective tissue that keeps projects moving
What You Bring:
- Experience in a Labor Coordinator or Production Coordinator role within live events (non-negotiable)
- Deep understanding of event crew dynamics freelance talent pools and booking logistics
- Strong organizational skills and attention to detail you catch what others miss
- Excellent communication and negotiation skills
- Ability to think creatively when problem-solving or scheduling under pressure
- Familiarity with labor and rental software tools like Lasso Flex or Rentman
- A passion for this industry and the people in it you know what makes a great tech and how to pick the right one
Nice to Have:
- Experience managing expense reports and travel logistics
- Understanding of how to balance profitability with quality in event execution
- Previous work coordinating labor on a mix of local and out-of-state events
Benefits & Compensation:
- Pay Range: $25 - $32/hr based on experience
- Medical Dental Vision Insurance
- 401(k) Plan
- Company-Provided Equipment (laptop monitors workstation essentials)
- Flexible work style with autonomy - no micromanagement
- Opportunity to play a critical role in a growing live events company where your work has a direct impact
Why Work With Us
We dont just produce events we bring creative energy technical precision and trusted relationships together to deliver unforgettable experiences. Were a tight-knit team where your ideas matter your voice is heard and your work has a direct impact. Youll get the autonomy to do what you do best while being supported by a team thats obsessed with doing it right the first time. We provide the tools trust and flexibility you need to grow and were just getting started.
Employment Type
Full Time
