Escrow Assistant
Escrow Assistant
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Job Description
A growing title and escrow services company is seeking a reliable and detail-oriented Escrow Assistant to support daily operations and ensure timely accurate handling of real estate transactions. This role plays a key part in assisting the Escrow Officer with preparing documents coordinating communication among all transaction parties and ensuring compliance with industry standards. The ideal candidate is highly organized customer-focused and capable of working in a fast-paced deadline-driven environment while upholding the companys commitment to integrity accuracy and exceptional service.
RESPONSIBILITIES AND DUTIES:
- Open and manage escrow transaction files ensuring all documents and information are accurately entered and organized.
- Support the Escrow Officer in gathering reviewing and preparing documentation required for closing such as title commitments contracts and settlement statements.
- Coordinate communications with real estate agents buyers sellers and lenders to obtain necessary documentation and provide status updates.
- Ensure all documents are properly signed notarized and delivered according to transaction timelines.
- Monitor key transaction milestones and follow up on outstanding items to avoid delays in the closing process.
- Assist in preparing closing packages and disbursing funds under the direction of the Escrow Officer.
- Maintain compliance with company procedures and regulatory requirements safeguarding sensitive client and transaction data.
- Manage internal records and ensure transaction files are complete and properly archived.
- Address basic client and stakeholder questions and escalate more complex inquiries to the Escrow Officer.
- Provide general administrative support such as file maintenance scheduling and data entry.
- Contribute to a positive team environment and support additional escrow functions or projects as needed.
REQUIREMENTS AND QUALIFICATIONS:
- High school diploma or equivalent required; additional coursework or certifications in real estate or title/escrow preferred.
- Minimum of 2 years of experience in an escrow title or real estate support role.
- Basic knowledge of escrow procedures real estate documentation and closing processes.
- Proficient in Microsoft Office Suite; experience with industry-specific software is a plus.
- Exceptional attention to detail and strong organizational skills.
- Professional and courteous communication skills both written and verbal.
- Ability to manage multiple priorities in a deadline-oriented environment.
- Demonstrated discretion in handling confidential information.
- Collaborative adaptable and customer-service oriented mindset.
- Applicants may be subject to a background check.*
- A pre-employment drug screening is required as a condition of employment.
*A conviction does not automatically disqualify you from employment. We will consider factors such as your age at the time the timing and nature of the offense its seriousness and any rehabilitation efforts when determining your suitability for the role.
Employment Type
Full Time
