Opportunities: Assistant - Public Proceeding (Halifax - 1 full-time permanent position) Competition# Tribunal 03-25

About Our Opportunity

This position reports to the Chief Clerk. Primary duties and responsibilities of this position include but are not limited to:

Hearings and Meetings Support: Be the principal support person or part of a support team that provides all setup administrative and logistical support to hearings meetings and other proceedings that includes:

• Locates sets up and supports various types of venues teleconferences and virtual meetings (e.g. GoToWebinar)
• Sets up operates and maintains all equipment (e.g. computers AV) including being an operator for electronic document display during designated hearings
• Prepares and maintains proceedings documentation (e.g. exhibit witness and undertakings lists)
• Organizes and safeguards all case documentation in use (e.g. exhibits) regardless of medium or form
• Assists parties and the public with logistics of the hearing
• Provides assistance and direction to outside recording services and/or casual staff engaged for an event
• Carries out instructions from Clerks and Members; assists them as requested including but not limited to acting as runner in support of events

General Support: When not assigned to public hearings this position provides a variety of important assistance to the Clerk Group and wider office including:

• Files and retrieves electronic files and documents in case filings and ensures compliance with policies and directions given
• Posts exhibits sound files and transcribed documents in various formats to case management system
• Receives routes and safeguards documents or artifacts during events. Assembles and maintains hearing binders; makes copies and/or scans documents
• Assists the Clerks in preparing routine Orders Hearing Notices correspondence and other documents
• Provides reception relief on a rotational basis
• Maintains a database for the provision of transcription services from outside agencies
• Purchases office supplies and manages stock levels for the Board

Working Conditions

This position may require:

• Long and extended hours in hearings or working in support of hearings both locally and at various locations throughout the province sometimes for multiple days
• Long periods of time at a computer
• Travel throughout the province including driving of rental vehicles
• Lifting and movement of equipment and files
• Occasional work in low and dirty or dusty conditions (e.g. under tables or stages; storage rooms halls or basements).

Qualifications required:

• Diploma in Business Administration or equivalent with a minimum of 1 year post qualification experience preferably in a professional legal environment
• Must be able to adjust working hours to those set for public hearings including out of town travel for multi-day periods sometimes on short notice
• Must have a can do results focussed attitude and be a proactive problem-solver
• Must be able to work cooperatively as part of a larger team
• Fast and accurate word processing skills with emphasis on proofreading and editing abilities
• Sound judgement with a strong work ethic
• Strong communication and interpersonal skills
• Able to balance multiple priorities with demonstrated time management and organization skills.
• Proficiency with Microsoft Suite (Word Excel Outlook)

Qualifications that would be an asset:

Experience with a database program such as Filemaker would be an asset.

• Experience with OpenText DM (PC Docs) would be an asset.
• Paralegal Service
  

An acceptable combination of education and experience may be considered. Please clearly indicate in your resume or covering letter how you meet the qualifications and requirements for this position.

Salary Range: $1720.85 - $2151.07 bi-weekly (depending on qualifications and experience).

In addition the Tribunal offers a comprehensive benefits package.

An offer of employment is conditional upon the satisfactory results of reference checks criminal background checks and verification of your credentials.
Closing date for applications is 4:30 pm June 25 2025.