Sales & Operations Administrator
Sales & Operations Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Title: Sales & Operations Administrator
Location: London St Johns Wood / Maida Vale
Type: Maternity Cover Full-time 9.30am 5.30pm 14-month contract
ABOUT OUR CLIENT
Our client is a small yet dynamic and fast-growing children s brand / lifestyle brands they have successfully launched a range of companies. Currently work with leading brands which are sold to high street names such as John Lewis Harrods Next Amazon Not On The High Street and many others as well as through e-commerce platforms.
ABOUT THE ROLE
Our client is seeking a highly organised and proactive Sales & Operations Administrator to support their small team. This multifaceted role encompasses sales administration order processing invoicing payment tracking communication with retailers warehouse coordination supplier purchase orders aftersales service and the use of platforms such as Shopify and Sage. You will be encouraged to use your initiative bring ideas and enjoy ensuring process run smoothly (all within a very fun working environment!)
KEY RESPONSIBILITIES
Office Management & Administration
- Oversee daily operations to ensure efficiency organisation and a professional environment.
- Monitor and manage stock of general office and packaging supplies.
- Support recruitment onboarding and employee records.
- Provide basic IT support and liaise with external providers when needed.
Order Processing & Invoicing
- Accurately process B2B and B2C orders using Shopify and Sage.
- Coordinate order fulfilment with the 3PL warehouse.
- Handle personalised/custom in-house orders ensuring quality and timeliness.
- Generate invoices track payments and follow up on receivables.
Retailer & Supplier Relations
- Act as a key contact for order updates stock enquiries and issue resolution.
- Manage supplier purchase orders and delivery timelines.
- Maintain comprehensive records for all commercial interactions.
Payment & Financial Administration
- Track customer payments and manage accounts receivable.
- Maintain financial records using QuickBooks.
- Assist with supplier invoice processing expenses and bookkeeping tasks.
Aftersales Service
- Respond promptly to customer issues returns and replacement requests.
- Coordinate with warehouse for returns and reshipments.
- Maintain logs for aftersales cases to ensure timely resolution.
Systems & Tools
- Use platforms such as 3PL Shopify Sage and QuickBooks for order inventory and financial management.
Requirements
WHAT WE ARE LOOKING FOR
- Proven experience in sales operations office administration or coordination roles.
- Familiarity with order processing invoicing and payment tracking.
- Basic understanding of 3PL Shopify Sage or QuickBooks (preferred but not essential).
- Excellent organisational and multitasking abilities.
- Based in London with ability to commute and attend events as required.
WHY JOIN OUR CLIENT
- A diverse role with exposure to multiple business functions.
- Supportive and collaborative team culture.
- Opportunities for professional growth.
- Flexible work-from-home options (up to 2 days/week).
- Involvement in exciting brand-building projects.
SCHEDULE: Monday to Friday (hybrid with remote work up to 2 days/week). DURATION: Maternity cover 14 months minimum
NOTE: Only shortlisted candidates will be contacted for an interview.
Benefits
WHAT WE ARE LOOKING FOR Proven experience in sales operations, office administration, or coordination roles. Familiarity with order processing, invoicing, and payment tracking. Basic understanding of 3PL, Shopify, Sage, or QuickBooks (preferred but not essential). Excellent organisational and multitasking abilities. Based in London, with ability to commute and attend events as required. WHY JOIN OUR CLIENT? A diverse role with exposure to multiple business functions. Supportive and collaborative team culture. Opportunities for professional growth. Flexible work-from-home options (up to 2 days/week). Involvement in exciting brand-building projects. SCHEDULE: Monday to Friday (hybrid with remote work up to 2 days/week). DURATION: Maternity cover 14 months minimum NOTE: Only shortlisted candidates will be contacted for an interview.
Employment Type
Full Time
