Senior Coordinator, Events
Senior Coordinator, Events
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$ 55365 - 71975
1 Vacancy
Job Description
DUTIES AND RESPONSIBILITIES
Event Planning and Coordination
- Assist in the development of event plans timelines budgets and guests lists
- Research and outreach to secure venues
- Communicate with vendors to confirm details and ensure deliverables are met
- Prepare track and manage event guest lists
- Maintain event registration systems and track attendee information
- Respond to inquiries from executives staff guests talent and filmmakers/showrunners
- Draft and circulate evite copy and confirmation language to internal teams executives and vendors
Event Execution
- Provide on-site support during events ensuring all logistics run smoothly
- Point of contact for vendors staff and attendees during the event
- Troubleshooting and resolving any issues that arise during the event
Finance
- Routing of contracts and approval forms
- Open all premiere screening premiere party and event-related trave /glam POs
- Reconcile event budgets
- Submit and manage invoice payments for vendors including vendor set-up and paperwork
- Manage event department American Express purchasing card transactions and expense reports
- Submit and code individual corporate card expenses and reports
Other
- Research of venues restaurants vendors event spaces and activities across the wider Los Angeles area. Includes researching specific areas in alternate domestic/international locations depending on the event
- Communicate with internal SPE departments to ensure that teams and executive offices have the most up-to-date information on upcoming events
- Curation purchasing and distribution of approved client gifts
- Tracking of the events calendar and ensuring that updates are made on a regular basis
- Book and manage executive reservations for television conferences both local and out-of-town
- Planned and initiated bi-weekly event meeting with larger publicity department for teams to discuss upcoming event needs
- Register visitors vendors and guests for on-lot parking
- Book screening rooms security guards and on-lot parking stalls for screenings or trailer launches that take place at Sony
QUALIFICATIONS
- Bachelors degree
- Two to four years professional experience in special events live event production corporate events nonprofit events or similar.
- Experience working in fast-paced environments.
- Strong organizational and project management skills including the ability to manage multiple events or timelines simultaneously.
- Excellent written and verbal communication skills.
- Detail-oriented with the ability troubleshoot and anticipate needs
- Familiarity with computer programs (e.g. Word Excel PowerPoint etc.)
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex national origin disability veteran status age sexual orientation gender identity or other protected characteristics.
SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.
To request an accommodation for purposes of participating in the hiring process you may contact us at
Required Experience:
Senior IC
Employment Type
Full-Time
