Business Assistant II

The College of Agriculture and Applied Sciences and the Technology Design and Technical Education business services team is seeking a Business Assistant II for the USU Eastern (Price) Campus. The successful candidates primary responsibilities include providing support in hiring inventory payroll purchasing and travel services which will contribute to the success of the Career and Technical Education department. This position requires an individual to be detail-oriented act with high integrity operate autonomously provide excellent customer service and contribute effectively to the team.

This position is located in Price Utah

Provide Hiring Onboarding Payroll and Leave Management Services:

Submits timely and accurate job postings for hourly or salaried positions.
Collects required hiring forms and securely maintains personnel files as needed.
Meets with new employees to complete I-9s
Submits employment action form requests
Runs reports to ensure hourly employees are set up in the time tracking system and processes biweekly payroll.

Provide Purchasing Services:

Coordinate purchase requests from faculty/staff.
Reviews receipts from cardholders and/or delegates for policy/procedure adherence and appropriate use and approves the transactions in the P-Card system.
Make purchases in accordance with University policies and practices.

Provide Travel Services:

Reviews and approves Travel Authorizations & Travel Reimbursements in accordance with travel policies and procedures
Provides professional customer service responds to questions by phone in person and by email in a prompt courteous manner

Provide Inventory Tracking Support:

Gathers information for non-capital inventory items enters them in the AssetView asset tracking system updates as non-capital inventory items change and coordinates with equipment management on capital inventory adjustments.
Coordinates with faculty and staff to physically inventory assets annually.
Assist the business manager in tracking the departments fleet.

Provide Other Financial & Departmental Support:

Processes journal vouchers as designated.
Process student scholarship payments
Analyze data and generate reports
Prepare and distribute invoices
Monitor project status to ensure correctness and completion.
Develop and maintain record-keeping systems spreadsheets and databases to track information.
Provides support to the business manager on the monthly reconciliation of designated indexes.
Provide support to the business manager and the department in administering contracts and grants.
Coordinate documents for business transactions.
Perform miscellaneous job-related duties as assigned.

Submits timely and accurate job postings for hourly or salaried positions.
Collects required hiring forms and securely maintains personnel files as needed.
Meets with new employees to complete I-9s
Submits employment action form requests
Runs reports to ensure hourly employees are set up in the time tracking system and processes biweekly payroll.

Provide Purchasing Services:

Coordinate purchase requests from faculty/staff.
Reviews receipts from cardholders and/or delegates for policy/procedure adherence and appropriate use and approves the transactions in the P-Card system.
Make purchases in accordance with University policies and practices.

Provide Travel Services:

Reviews and approves Travel Authorizations & Travel Reimbursements in accordance with travel policies and procedures
Provides professional customer service responds to questions by phone in person and by email in a prompt courteous manner

Provide Inventory Tracking Support:

Gathers information for non-capital inventory items enters them in the AssetView asset tracking system updates as non-capital inventory items change and coordinates with equipment management on capital inventory adjustments.
Coordinates with faculty and staff to physically inventory assets annually.
Assist the business manager in tracking the departments fleet.

Provide Other Financial & Departmental Support:

Processes journal vouchers as designated.
Process student scholarship payments
Analyze data and generate reports
Prepare and distribute invoices
Monitor project status to ensure correctness and completion.
Develop and maintain record-keeping systems spreadsheets and databases to track information.
Provides support to the business manager on the monthly reconciliation of designated indexes.
Provide support to the business manager and the department in administering contracts and grants.
Coordinate documents for business transactions.
Perform miscellaneous job-related duties as assigned.

Minimum Qualifications:

• Four years of related work experience or an associate degree/technical training plus two years of related work experience or a bachelors degree in a business field is required.
• Experience with Microsoft Excel Outlook and Word.

Knowledge Skills and Abilities:

• Knowledge of accounts payable procedures and account reconciliation.
• Understanding of methods practices and terminology used in preparing and maintaining financial and statistical records/reports.
• Familiarity with purchasing policies and practices for a public institution.
• Proficiency with computer programs including spreadsheets and relational databases.
• Competence with basic office equipment including printers copiers and telephone systems.
• Good organizational skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work independently.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Along with the online application please attach:

1. Resume/CV to be uploaded in the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of the application

3. Three professional references with contact information

Please be prepared to answer the following screening questions:

1. Please describe your level of experience working with Microsoft Office products.

2. Detail your experience with financial accounts.

3. What strengths would you bring to this position

4. Describe your ideal office culture.

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 02/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity or expression disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

Executive Director of the Office of EquityMatthew PinnerDistance Education Rm. 401

Title IX CoordinatorCody Carmichael Distance Education Rm. 404

Mailing address: 5100 Old Main Hill Logan UT 84322

For further information regarding non-discrimination please visit or contact:

U.S. Department of EducationOffice of Assistant Secretary for Civil Rights

*updated 09/2023