Virtual Assistant (Remote, Part-time/Freelance)

Are you someone who thrives on clarity and calm even when things get a little complex Do you love bringing order to ideas supporting others behind the scenes and being part of something meaningful

Were SheVisionary a small heart-led agency that supports visionary women on their entrepreneurial journeys. Our clients work in coaching spirituality and personal development and we stand beside them with trust structure and care. We are mission-driven feminist and seek to contribute to a better world with our work.

Were looking for someone whos reliable thoughtful and well-organized someone who sees the details holds the bigger picture and helps our clients stay focused on what matters most.

If you enjoy working independently contributing your own ideas and being part of a supportive emotionally intelligent team you might feel right at home with us!

Tasks

Your workday is varied and shaped by the individual needs of the clients you support. Youll collaborate with several female entrepreneurs and take on responsibilities in areas like:

• Calendar & Appointment Coordination: Scheduling and organizing Google Calendars sending Zoom links providing weekly overviews sharing updates for individual clients
• Client Support & Communication: Responding to emails sending program information keeping client overviews up to date managing inboxes occasionally communicating with official agencies (e.g. health insurance child benefits office)
• Project Management: Organizing and prioritizing tasks in Asana tracking deadlines supporting internal coordination
• Administration & Invoicing: Creating invoices preparing contract templates keeping tax-related documents organized
• Everyday Organization: Turning messages and voice notes into structured tasks creating lists and summaries prioritizing tasks based on urgency and necessity
• Research and Logistical Tasks: Preparing workshop materials researching ideas or gifts for clients supporting with personal logistics like apartment searches or booking flights
• Vacation Coverage: Coordinating holidays with clients and coordinating with other assistants in supporting them as needed
• Communication & Collaboration: Weekly check-in meetings and regular exchange with other freelancers

Bonus if you bring experience or interest in the following areas:

• Website Maintenance: Updating texts images offers and workshop descriptions using Wix Wordpress Webflow or others
• Newsletter Creation: Writing formatting sending newsletters using Wix Mailchimp or similar tools
• Landing Pages & Workshop Support: Drafting and structuring offer or registration pages creating forms or questionnaires using Canva to design or adjust flyers

Requirements

• Excellent English as the main working language and German is highly desired
• Preferably based in the Central European Time zone (CET) or a nearby time zone. We welcome applications if youre based in other time zones as we may enroll clients from other parts of the world
• Availability in the mornings for 2-3 hours a day with possibility of more hours with a 9:00 start in the Central European Time zone (CET)
• Experience in assistance project coordination or online business support
• A structured reliable and proactive working style
• A good communicator and experience working remotely
• Confident using tools like Google Workspace Asana Zoom and WhatsApp
• Open to learning and working with technical tools such as AI and ChatGPT
• A sense of empathy and understanding for topics like personal development spirituality and feminist values

Benefits

• Trustful collaboration with a caring and communicative team
• Clearly structured processes with room for personal responsibility
• Location-independent work
• Inspiring projects with female entrepreneurs who are making a difference
• Long-term equal partnerships where it works for both sides
• Learning and developing skills in an environment that values individual contributions
• Regular enrichment meetings that contribute to personal and professional growth

How to Apply

• Your CV (12 pages)
• Two references from previous employers
• A short letter of interest (1020 sentences) sharing your motivation to work with us and any extra skills you bring

Application Process

Were looking for someone who truly wants to be part of the team and grow with us. We value care clarity and thoughtful communication. Our hiring process includes:

• Initial application
• A questionnaire to go into more detail
• Two video interviews
• A small paid task to demonstrate your working style and attention to detail

Were also an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds regardless of race ethnicity gender identity sexual orientation religion age disability or personal circumstances. LGBTQIA individuals parents people with visible and invisible disabilities and career changers are warmly encouraged to apply.

If you identify with this role and are interested in a structured human and meaningful collaboration then we look forward to receiving your application!