Office Manager
Office Manager
Posted on :
16-06-2025
Employer Active
1 Vacancy
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Job Description
Automotive Office Manager - Essential Duties
- Hires trains and supervises office personnel.
- Analyzes and organizes office operations and procedures.
- Prepares a complete financial statement monthly according to dealership guidelines and the manufacturers format and time frame.
- Controls all posted documents including time records vehicle deals commissions and additions and changes to inventory.
- Prepares daily bank deposit and cash report.
- Maintains an effective cash management system. Forecasts cash needs.
- Controls petty cash amounts for dealership and sales department.
- Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
- Reconciles select accounts monthly.
- Approves adjustments to inventory and receivable accounts.
- Ensures that all manufacturer accounts including warranty claims rebates interest protection and co-op advertising accounts are current and accurate.
- Prints monthly journals schedules and general ledger. Closes month by processing accounting month-end.
- Participates in the preparation of short and long-term forecasts.
- Assists in completion of annual review/audit.
- Ensures compliance with all government regulations.
- Prepares payroll on a timely basis posts payroll and maintains payroll records.
- Prepares tax reports tax deposits and tax returns in a timely accurate manner.
- Prepares employee health/life benefit payments.
- Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
- Administers charge-back program for late charges to inventory.
- Prepares monthly floor plan report for use in commission calculations.
- Prepares sales commission/chargeback detail reports.
- Manages the payoff of vehicle floor plan and works with bank representatives.
- Approves new charge accounts and oversees collection of past due accounts.
- Compiles information and prepares reports as requested by management and/or dealer principal.
- Controls keys to buildings and maintains log of keys issued to employees.
- Cross-trains a qualified substitute.
- Processes paperwork for new employees and terminations.
- Keeps an updated file of all dealership job descriptions.
- Maintains confidential employment files.
- Maintains a professional appearance.
- Attends managers meetings as requested.
- Other tasks as assigned.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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