Office Manager
Office Manager
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Job Description
Department ofHealth and Human Services (DHHS)
Office Specialist I Manager Supervisor
Opening Date: June 12 2025
Closing Date: June 26 2025
Job Class Code: 6549
Grade: 19 (Admin Services)
Salary:$20.23 - $29.14 per hour
Position Number:02022-7444
Location: Augusta
Core Responsibilities:
The Office Manager position is responsible for the onsite facilities management and oversight of operations for a large district office. Work includes but is not limited to:
overseeing routine building maintenance needs and initiating action to report and/or resolve facility issues;
coordinating scheduling directing and escorting repair services and trades within the buildings;
conducting and recording fire drills security alarm and access system checks;
maintaining and issuing/ending building access;
performing and/or coordinating on-site ergonomic assessments and recommending improvements to workspaces equipment and ergonomics;
troubleshooting basic computer hardware and software problems;
interviewing hiring training and supervising reception and float personnel.
Minimum Qualifications:
In order to qualify you must have competency in applying a proficient knowledge of office operational processes to perform advanced work in coordinating and performing multiple distinct office support functions for a large satellite office or operational unit or multiple small units. All positions in this classification assume the qualifications of: Office Assistant I Office Assistant II Office Associate I Office Associate II and Office Specialist I.
SUPPLEMENTAL QUESTIONS: In addition to the application form you must address each of the following supplemental questions to be scored properly:
1. The Office Specialist I Manager Supervisor identifies the routine maintenance needs of buildings and initiates actions to resolve those problems. Briefly summarize those aspects of your background that have provided you with the technical knowledge necessary to evaluate these needs to take appropriate actions and the experience you have in resolving these matters.
2. The Office Specialist I Manager Supervisor must look at the building operations as a whole not as distinct divisional offices in order to coordinate and integrate certain work objectives. Describe your approach to creating an environment that fosters this collaboration.
3. The Office Specialist I Manager Supervisor is responsible for supervising subordinate personnel. Describe your experience with managing others.
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health safety resilience and opportunity for Maine people. The Department provides health and social services to approximately a third of the States population including children families older Mainers and individuals with disabilities mental illness and substance use disorders. The Department also promotes public health operates two state psychiatric hospitals and provides oversight to health care providers.
The Division of Facilities Management is a statewide unit within DHHS that coordinates facilities and operations performs diverse administrative functions and provides clerical support services to the Department. This recruitment is being conducted for a current vacancy based in Augusta. Occasionally travel to other offices to provide coverage may be required.
Application Information:
For additional information about this position please contact David Boucher Business Manager at .
To apply please submit a cover letter addressing the supplemental questions and copies of post-secondary transcripts.
Please submit all documents or files in PDF format.
To request a paper application please contact
Benefits of working for the State of Maine:
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
- Work-Life Fit Rest is essential. Take time for yourself using 13 paid holidays 12 days of sick leave and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
- Health Insurance Coverage The State of Maine pays 85%-95% of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find the premium costs for you and your family including the percentage of dependent coverage paid by the State.
- Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
- Retirement Plan The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceive six weeks of fully paid parental leave. Additional unpaid leave may also be available under the Family and Medical Leave Act.
State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than full-time.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Required Experience:
IC
Employment Type
Full-Time
