Stewardship and Events Coordinator
Stewardship and Events Coordinator
Posted on :
15-06-2025
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1 Vacancy
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Job Description
Berkeley Preparatory School - a school free of government interference located in beautiful Tampa Florida.
Founded in 1960 Berkeley Preparatory School is an independent co-educational Episcopal affiliated college preparatory school with a current enrollment of 1400 students in grades Pre-K through 12. Notably the school operates completely free of interference from state and local governments. Employees at Berkeley are amongst the most well-compensated in the industry and are supported assiduously in tangible and intangible ways.
At Berkeley we seek to educate the whole child by nurturing students intellectual emotional spiritual and physical development so they may attain their highest potential. We are committed to providing an inclusive and diverse learning community that develops the character of and a strong sense of social responsibility in each student.
Berkeley is located on a beautiful and well-equipped 86-acre campus consisting of 29 state-of-the-art buildings. Our proud mascot is the Buccaneer. Graduates are passionate well-rounded individuals who have learned the core values of discipline diligence and integrity while mastering a rigorous engaging curriculum and enjoying a myriad of co-curricular opportunities.
The tax advantages of living in Florida are significant and the Tampa Bay region offers an incomparable lifestyle replete with sunshine year-round outdoor activity and rich culture. Safe and easy to navigate Tampa Bay is a wonderful place to make a life.
Stewardship and Events Coordinator:
Berkeley Preparatory School is seeking a dynamic and detail-oriented Stewardship and Events Coordinator to join our Advancement team. This full-time benefits-eligible position plays a vital role in planning coordinating and executing a wide range of events that support the schools mission and strengthen engagement with alumni parents faculty and friends of Berkeley. The Coordinator is responsible for event logistics budget oversight communications and post-event follow-up and reports directly to the Associate Director of Institutional Advancement. We are looking for a strategic planner and creative thinker who thrives in a fast-paced team-oriented environment and demonstrates exceptional organizational and interpersonal skills.
Primary Responsibilities
Event Planning and Execution
- Serve as the lead planner and primary point of contact for all Advancement events including but not limited to:
- Lifetime Giving Society celebrations
- Society for Excellence events
- Tailgates
- New Parent gatherings
- Faculty/Staff functions
- Collaborate with the Director of Alumni Engagement on alumni events both on- and off-campus such as:
- Reunion Weekend
- Hall of Fame
- Alumni Awards
- Regional receptions
- Lectures and panels
- Legacy Event at Baccalaureate
- Manage comprehensive event logistics including scheduling communications budgeting materials briefings nametags gifts and follow-up.
- Support broader school-wide events such as Grandparents Day and Buc Bash.
- Coordinate with external vendors for contracts catering A/V equipment rentals and other event services.
- Accurately track and code event attendance in Raisers Edge.
- Maintain up-to-date event information on the school website and calendars.
- Monitor attendee engagement post-event recommend improvements and facilitate feedback sessions.
- Support stewardship plans for major gift and annual giving societies through tailored recognition communications and events.
- Work closely with Advancement leadership to identify opportunities and trends to enhance the events program and deepen stakeholder engagement.
Stewardship and Administrative Support
- Create and manage invitation and RSVP lists using Raisers Edge.
- Support a collegial and collaborative office culture.
- Perform other duties as assigned.
Qualifications & Competencies
Required:
- Bachelors Degree
- Minimum of three years of experience in special event planning; preference for experience with high-profile events in a corporate school or university setting
- Proficiency in Microsoft Office Suite (Excel Word PowerPoint) and Google Workspace
- Strong written and verbal communication skills
- Exceptional attention to detail and organizational skills
- Willingness to work early mornings evenings and weekends as needed
- Ability to manage multiple projects simultaneously and adapt to changing priorities
- Collaborative flexible and self-motivated
Preferred:
- Experience using Raisers Edge or similar software for event functions including creating registration forms tracking attendance and recording relationships
Core Competencies
- Excellent communication skills; builds trust and demonstrates accountability
- Cross-cultural competence and a commitment to inclusion and belonging
- Servant leadership mindset with a drive for excellence and team development
- Ability to understand institutional goals and align responsibilities accordingly
- Strong time management and deadline-oriented work ethic
- Receptive to feedback and committed to professional growth
- Maintains confidentiality and discretion at all times
Compensation and Benefits
The appointment will begin July 1 and is a full-time salary non-exempt position with full benefits. The compensation package will be very competitive nationally and commensurate with experience degree attainment and the national independent school and college markets.
All inquiries and nominations are kept confidential.
Berkeley Preparatory School does not discriminate on the basis of age sex religion race color sexual orientation gender identity genetic information disability national or ancestral origin or any other status protected by law in the administration of its educational policies scholarship programs athletic programs and other School-administered programs or in the administration of its hiring and employment practices.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.
Required Experience:
IC
Employment Type
Temp
Key Skills
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