Board Services Coordinator
Board Services Coordinator
Posted on :
15-06-2025
Employer Active
1 Vacancy
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Job Description
POSITION OVERVIEW
The Board Services Coordinator plays a pivotalrole in supporting the Foundation and Oakwood Lutheran Senior Ministries Boards & Councils. This position ensures seamless coordination of all board-related activities maintains accurate governance records and provides high level administrative support to Boardmembers and leadership.
This position reports to President and CEO.
MISSION STATEMENT
We are Called to serve a thriving community of seniors that live with dignity connection and purpose.
CORE VALUES
Fully embraces a culture of hospitality and teamwork by living the Oakwood Core Values:
- Compassion: We care deeply about the people we serve and the people we work with on a daily basis. We work together to help one another.
- Faith: We have a commitment to remain true to the vision and mission of Oakwood.
- Inclusion: We include everyone. We welcome opinions and strive to consider different perspectives to create fair welcoming and accessible experiences for all.
- Integrity: We work to be transparent and fair. We act with honor and respect for our residents their families and our co-workers.
- Dedication: We care about the people we serve and work with on a daily basis. We are dedicated to providing superior service to one another and our community.
ESSENTIAL RESPONSIBILITIES (including but not limited to)
- Coordinates a master calendar of all board committee and council meetings.
- Effectively coordinates the new member orientations and board handbook.
- Organizes and Plans the Annual Meeting and Annual Board Dinner events.
- Records the minutes for board meetings council meetings and executive sessions.
- Updates board-related information on the Board Portal website.
- Through phone email inter-campus and third-party carrier manages the flow of information including a high-level of very sensitive and highly confidential material with a high degree of discretion to the boards of directors committees councils management staff residents and families vendors and other organizations.
- Ensures smooth and successful meetings that are associated with the responsibilities of the Boards/Councils. This includes arranging pre-meeting strategy discussions agenda preparation obtaining and delivering meeting materials outside vendor presentation coordination and ensuring a quorum will be present.
- Execute arrangements and details of scheduling meeting rooms catering menus room set-up equipment and technology needs as well as other logistics associated with running a high-level meeting.
- Functions as the executive assistant submitting monthly expense reports creating correspondence reports and other materials; coordinating conference registration travel arrangements assisting with projects ability to manage all aspects of mailings and announcements as needed by the Board and council.
- Perform other duties as necessary.
ESSENTIAL QUALIFICATIONS
- Knowledge of executive level of office management.
- Excellent oral and written communication and human relations skills.
- Works independently with little supervision.
- Highly proficient meeting practices and the recording of minutes.
- Proficiency with Microsoft Office Suite and other platforms as needed including but not limited to company intranet platform and HRIS systems.
- Collaborates with a diverse group of individuals and relate well to the elderly understanding them and the issues affecting them.
- Exercises independent judgment and make sound decisions.
- Effectively plans organizes and prioritize works to meet deadlines. Demonstrates an ability to manage multiple competing tasks.
- Maintains and protects the confidentiality of information.
- Has an executive presence demonstrating being poised patient courteous and maintain a professional manner.
- Willingness to work a flexible schedule to achieve the needs of each campus.
- Effectively collaborates with all levels within Oakwood.
EXPERIENCE EDUCATION AND/OR TRAINING
- Bachelors degree required.
- Minimum of five to seven years of executive administrative experience is required.
- Notary Public or interest in certification.
- Administrative support experience in health care or senior living experience required.
Required Experience:
IC
Employment Type
Full-Time
Department / Functional Area
Key Skills
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