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1 Vacancy
This position will be onsite at LAX CONRAC site
What you will do
This role is focused on delivering high caliber results on predetermined timelines while assisting to manage workflow processes related to all aspects of Contract Compliance Management. The successful incumbent must be well organized have high digital acumen and aptitude and maintain great interpersonal skills to effectively communicate with both internal and external customers.
How you will do it
Contractual Reporting and Submittals
Manage full cycle of all the submittals to the Client Track submission due dates and lead preparation and issuance of all site contractual reports and submittals Accurately and timely file the updated submissions within JCI systems and clients Prolog (or equivalent) Facilitate the submittals and comments reviews with the client as required Coordinate and arrange necessary data with other JCI and non-JCI resources to support the submissions Develop necessary processes procedures guidelines to ensure sustainability Develop and deliver customer reports meeting minutes and agendas. Collect all information maintain organized databases of information format a presentable reports within a specific time range. Prepare ad hoc reports and necessary responses to JCI management and the Client Be a back up for preparation of the incident reports
Compliance Management
Develop a site compliance comprehensive database including all regulatory contractual and safety requirements for permits inspections and certifications Maintain the compliance database by tracking due dates scheduling and ensuring all work related to the compliance has been updated in QFM coordinating timely payments Develop and implement a process for documenting and tracking the non-compliances issued by authorities. Ensure the completion of non-compliances is tracked in the system and communicated to the JCI internal or external resources responsible for completion of the work. Develop and document Standard Operating Procedures (SOP) working with other JCI and external stakeholders. Maintain the SOP database and regular review the SOPs to ensure compliance with the operational regulatory and contractual requirements. Ensure 100% compliance of the LAX ConRAC site
CMMS (QFM)
Perform regular reviews of the QFM paymec requirements to ensure compliance with the contract requirement. Propose changes and improvements to ensure compliance and sustainability Run QFM periodic reports or as needed tracking operational and maintenance attainment against the contractual requirements. Facilitate regular reviews and implement improvements as needed. Assist with maintaining CMMS database including equipment history status work order management preventative maintenance scheduling. Be a back up to the maintenance planner and scheduler as needed
Inclusivity requirements management
Focus will be to lead JCIs Contract Management related to Diversity & Inclusion. Maintain B2Gnow Small Business Enterprise (SBE) system. Monitor audit and enforce Labor Compliance Program in accordance with DIR accepted practices. Maintain Certified Payroll system LCP tracker. Verify that appropriate wages are paid on certified payroll CA prevailing wage determinations. Be a back up to update B2Gnow LCP tracker and submission of necessary reports
Financial
As necessary prepare contract booking documents such as subcontracts POs invoice collection and tracking and other finance related matters. Perform simple account balancing and reconciliation. Be a back up and to be able to create POs process invoices and related matter.
Other
Be first line of communication to customer building occupants and project company. Be responsive with telephone calls emails and electronic generated work orders. Post information to records and databases. Assist maintaining organized document storage databases SharePoint. Provide research problem solving and insight into increasing business processes and efficiencies related to Diversity and Inclusion. Provide a professionally maintained office environment. Responsible for product orderings and inventory. Attend and document meetings during all project phases. Perform other duties necessary to provide administrative support to the O&M team. Perform necessary site inspections collecting site verifications and checks as necessary Other duties as assigned.
What we look for
Bachelors degree or equivalent education preferred. High school diploma with 3-5 years similar work experience required. Five years working experiences related to Workforce contract compliance requirements data collection document generation. Computer skills (advanced or proficient) to include word processing spreadsheet project scheduling tools desktop publishing and database applications. Proficiency in Microsoft Office Suite MS Outlook and data entry required. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. Interpersonal skills to effectively communicate with both internal and external customers.
Who we are
Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin age protected veteran status status as a qualified individual with a disability or any other characteristic protected by law. For more information please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process please visit SALARY RANGE: $71900 - $89900 (Salary to be determined by the education experience knowledge skills and abilities of the applicant internal equity and alignment with market data.) This position includes a competitive benefits package. For details please visit the Employee Benefits tab on our main careers page at Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin age protected veteran status genetic information sexual orientation gender identity status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process please visit here.
Required Experience:
Unclear Seniority
Full-Time