Data Management Specialist, Advancement Services
Data Management Specialist, Advancement Services
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$ 48000 - 50000
1 Vacancy
Job Description
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer please visit
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking a Data Management Specialist Advancement Services - Boca Raton FL.
The Data Management Specialist Advancement Services plays a key role on the Advancement Services team supporting the maintenance enhancement and strategic use of the donor database to advance the institutions fundraising and engagement goals. This position ensures the accuracy and integrity of donor and alumni data to support identification cultivation solicitation and stewardship efforts. This position collaborates closely with colleagues across the Foundation Prospect Research and Institutional Advancement teams and reports to the Associate Director of Advancement Services Information and Strategic Analytics. By maintaining reliable data systems and supporting cross-functional initiatives the Data Management Specialist helps drive informed decision-making and contributes to the overall effectiveness of the advancement operation.
Donor Record and Biographical Management:
- Create and maintain constituent records in Raisers Edge.
- Execute biographical updates as requested through Team Dynamics or other intake methods.
- Assist with ensuring clean accurate and up-to-date constituent data for reporting and engagement purposes.
Foundational Data and Integrity Support:
- Assistant in regular data clean-up projects and audits under the direction of the Associate Director.
- Assistant in monitoring and verifying the accuracy of table configurations and field settings in Raisers Edge.
- Operating basic queries or exports to support data validation
Gift Processing:
- Process daily contributions received from various sources into Raisers Edge.
- Analyze all gifts for proper processing payments reconciling and balancing gift batches.
- Create the biweekly EIB Payroll report for new payroll deductions and process biweekly contributions received from Florida Atlantic payroll deductions.
- Process contributions received from specialized sources including but not limited to GiveCampus Mobile Pay and HiveBrite.
- Process bi-monthly pledge and recurring gift credit card contributions.
Gift Receipting/Invoicing:
- Manage the process of generating and dispersing donation tax receipts in accordance with IRS guidelines.
- Complete duplicate tax receipt requests and cumulative tax receipt requests.
- Monitor manage and generate monthly pledge reminders for donors to ensure timely and accurate communication regarding outstanding commitments.
- Initiate and coordinate the pledge write-off process collaborating with Advancement leadership to review and document unfulfilled pledges in accordance with organizational policies.
Cross-Functional Support:
- Serve as a resource for donor inquiries providing professional and timely responses and escalating as needed.
- Support special projects events or campaigns coordinated by the Advancement Services or Development team.
- Work collaboratively with internal partners to maintain a positive donor experience through accurate and timely data services.
- Perform other job-related duties as required.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
- State retirement options including tax-deferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program.
- Sick Leave Pool Program.
- Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization; or a bachelors degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.Preferred Qualifications/Skills:
One to two years of related work experience.
Knowledge of Raisers Edge.
Knowledge of Microsoft Office.
Salary:
$48000 - $50000 per year.College or Department:
IA: Technology ServicesLocation:
Boca RatonWork Days and Hours:
Monday - Friday 8:00 a.m. - 5:00 p.m.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks and alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email to To contact Human Resources please call . For communication assistance call 7-1-1.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
