Administrative Assistant

GROW WITH US ANDSTAY EXTRAORDINARY:
Launch your career to new heights with Innoflightone of San Diegos fastest-growing Aerospace and Defense innovators. Here visionary minds engineer the future of space technology through pioneering compact and cyber-secure solutions. From software-defined radios to cutting-edge cryptographic systems and avionics everything we build powers the next era of New Space. Join our small agile and mission-driven team where your work has real impact and your growth has no limits. Were not just reaching for the starswere engineering them. Lets innovate the infinite together.

A DAY IN THE LIFE:
The Administrative Assistant plays a vital role in supporting management and employees by managing various office tasks and fostering a positive workplace environment. This position is key in facilitating smooth operations and ensuring that the needs of the facility are met efficiently whileproviding executive-level support to senior management.

• Handles Office Tasks: Manages filing generates reports and presentations sets up meetings and reorders supplies to ensure the office runs smoothly.
• Executive Administration Support:Providing comprehensive executive support to senior management including managing calendars scheduling meetings and coordinating travel arrangements.
• Supports Shipping and Receiving: Assists with daily shipping and receiving tasks including paperwork processing and liaising with the Inventory and Operations teams to ensure timely deliveries.
• Coordinates Company Events: Organizes company events by making catering arrangements and restaurant reservations ensuring a seamless experience for all attendees.
• Real-Time Scheduling Support: Provides scheduling support by booking appointments and preventing conflicts allowing management to focus on strategic tasks.
• Communicates Professionally: Maintains polite and professional communication via phone e-mail and mail ensuring a positive experience for all visitors and staff.
• Anticipates Needs: Proactively identifies and addresses the needs of others to enhance their overall experience in the workplace.
• Maintains Inventory: Monitors and orders office and break room supplies to ensure all staff have what they need to work effectively.
• Assists with Facility Needs: Supports overall facility requirements to expedite processes and resolve any issues as they arise.

YOURE AWESOME AT:

• Organization: Extremely organized with strong multitasking and time-management skills ensuring that all tasks are completed efficiently.
• Communication: Exceptional ability to write speak and interact clearly and professionally with a diverse range of individuals.
• Confidentiality: Handles sensitive information with the highest degree of integrity and confidentiality.
• Technical Proficiency: Highly proficient in Microsoft Suite programs including Word Excel PowerPoint and Access allowing for effective reporting and presentation creation.
• Problem-Solving: Capable of anticipating challenges and finding solutions to ensure a seamless office operation.
• Logistics and Facilities Management: Familiarity with logistics and facilities management processes enhances overall operational efficiency.

WHAT YOULL NEED:

• High school diploma required; Associates degree preferred. An equivalent combination of relevant education and applicable job experience may be considered.
• Two or more years of related administrative experience supporting senior executives in a fast-paced environment.
• Highproficiencyin Microsoft Suite programs including Word Excel PowerPoint and Teams is a must.
• Excellent written and verbal communication skills with the ability to interact clearly and professionally.
• Extremely organized with strong multitasking and time-management abilities.
• Capable of handling sensitive information with the highest degree of integrity and confidentiality.
• Ability to obtain a U.S. Security Clearance.

COMPENSATION & BENEFITS:
The starting rate for this position ranges from$24.00 to $28.00 per hour depending on the candidates job-related knowledge skills and experience. In addition to a competitive base pay Innoflight offers a well-rounded compensation package that includes a Profit-Sharing Bonus and a Cash Performance Bonus to reward both individual and company performance. Additional benefits include:

• 401(k) with 3% company match (automatic enrollment)
• Comprehensive medical dental vision HSA & life insurance
• 10 paid holidays 120 hours PTO (starting in year one)
• Access to ancillary benefits such as critical illness accident disability legal and pet insurance.

WHY YOULL LOVE WORKING HERE:

• Flexible Work-Life Balance:Enjoy a 9/80 work schedule with every other Friday offwhether you use it to recharge work on a passion project or spend time with family the choice is yours.
• Continuous Learning & Development:Were serious about professional development. From tuition reimbursement to internal Ask Me Anything sessions and weekly Lunch & Learns we make learning a core part of the job.
• Mission-Driven Culture:We arent just building techwere enabling the next era of space exploration. Our Culture Ambassadors help lead initiatives around inclusion positivity recognition and transparency. Here your voice is heard your work is respected and your individuality is celebrated.

BE YOU WITH US:
At Innoflight we are committed to fostering an inclusive and equitable workplace where everyone belongs. We recognize that great talent comes in many forms and you dont need to meet every requirement to bring value to our team. If this role excites you we encourage you to applyeven if you dont check every box.

YOU SHOULD KNOW:
Potential new employees must successfully complete a background check which includes criminal search education certification and employment verification prior to must be authorized to work for any employer in the U.S as you must have the ability to obtain a security clearance. We are unable to sponsor or take over sponsorship of an employment Visa.

A NOTE TO STAFFING AGENCIES:
Innoflight does not accept unsolicited resumes from agencies recruiters or any third-party sources. Any such submissions will be considered property of Innoflight and no fees will be paid in the event a candidate is hired from an unsolicited referral.

To California residents applying for this job please read Innoflights CCPA Notice: