Board of Directors Leadership & Administrative Coordinator (USU)

ABOUT THE UNIVERSITY STUDENT UNION

The University Student Union as the heart of campus uplifts and empowers students to achieve educational personal and professional goals by providing leadership development meaningful employment and innovative programs services and facilities. We promote equity inclusion and well-being while encouraging social justice advocacy to help Matadors feel heard respected and connected to CSUN. Our facilities include a University Student Union and a 138000 square foot Student Recreation Center (SRC).The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness.

ABOUT THE UNIVERSITY

One of the largest universities in the country California State University Northridge (CSUN) is an urban comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40000 students annually and counts more than 330000 alumni who elevate Southern California and beyond. Since its founding in 1958 CSUN has made a significant and long-term economic impact on California generating nearly $1.9 billion in economic impact and more than 11700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelors degrees to underrepresented minority students and seventh in bachelors degrees to Latino students serves the 13th largest Jewish student population and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them so does Greater Los Angeles and beyond.

POSITION SUMMARY:

Under the guidance of the Assistant Director Programs and Leadership (ADPL) the Board of Directors (BOD) Leadership & Administrative Coordinator is responsible for: (1) developing and implementing the University Student Union BOD Leadership and Training program; (2) coordinating BOD elections; (3) assisting in developing administering and monitoring the BODs annual operating budget; and (4) providing administrative support of ranging complexity to the BOD. The position supervises a part-time student assistant employee and volunteers.

ESSENTIAL DUTIES:

• Develop implement and evaluate the BOD Leadership and Training program;
• Research leadership development theories and best practices to inform recommendations for retreats and trainings;
• Provide administrative oversight and support to the USU Board of Directors by assisting with meeting preparation record-keeping communication and other logistical and operational tasks as assigned;
• Develop and implement BOD committee member certification program;
• Assist in developing and implementing the BOD Leadership program by facilitating recruitment and on-boarding of new BOD and Committee members providing mentorship and recommending leadership development opportunities;
• Create and facilitate presentations on a variety of topics to USU BOD representatives as requested;
• Coordinate logistics for annual BOD Elections;
• Participate in USU BOD meetings trainings and retreats;
• Coordinate annual BOD recognitions for BOD and committee members;
• Assist with developing planning and facilitating BOD trainings;
• Collaborate with the Marketing Department for communications promotions and social media content;
• Train and supervise the work of one (1) part-time student assistant employee including monitoring performance; generating performance evaluations; and administering disciplinary actions as needed;
• Provide administrative support to the BOD including handling a wide variety of projects with competing priorities;
• Organize and maintain online and physical files including file retention and intranet management and maintain legal documents;
• Prepare and distribute items for the BOD including but not limited to meeting agendas minutes and information packets;
• Reserve meeting rooms for BOD meetings;
• Generate monthly BOD Executive Director report;
• Develop and coordinate the BOD annual calendar of programs and events;
• Compile information and generate annual and semi-annual reports;
• Conduct ongoing review and make update to BOD codes by- laws policies and procedures as needed;
• Maintain BOD records and archives;
• Assist with providing administrative oversight to the BODs annual operating budget including development of monthly and quarterly reports;
• Screen direct and respond to USU BOD travel inquiries;
• Manage monthly scholarships for BOD and committee members and submit reports to the Financial Aid and Scholarships office;
• Develop and execute contracts and submit invoice requests;
• Responsible for complying with and completing hospitality forms for the BOD and its committees;
• Serve as back-up Executive Secretary for BOD Committees;
• Participate in USU staff meetings activities training and development programs and professional development activities;
• Perform other related duties as assigned.

QUALIFICATIONS:

Education:
Equivalent to graduation from a four-year college or university with a bachelors degree in an applicable field.

Experience
Equivalent to two years of professional-level experience in a job-related field preferably in higher education student unions student activities and student development.

Special Requirements:
Not applicable.

Preferred Qualifications:
- Experience working with diverse students.

Knowledge Abilities and/or Skills:

• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
• Thorough mastery of office methods process and practices and software packages technology and systems
• Thorough knowledge of correct English grammar spelling and punctuation
• Knowledge of report composition
• Ability to prepare letters memos and reports
• Ability to take minutes
• Ability to analyze operational and procedural problems and develop recommend and evaluate proposed solutions
• Ability to apply judgment discretion and initiative in establishing priorities
• Ability to provide follow-up and quality control
• Ability to perform business math and analyze budgetary data
• Ability to develop and conduct workshops and training programs
• Ability to plan organize and lead or oversee the work of others
• Ability to keep moderately complex records and files
• Ability to communicate effectively both orally and in writing as well as to speak in public for briefings short presentations and/or tours
• Ability to establish and maintain cooperative working relationships with a diverse community of students staff and administrators

WORKING CONDITIONS:

Work is generally performed in a temperature-controlled office environment or at an approved and appropriate workspace in the incumbents home. Must be able to work under pressure and adhere to deadlines. Contact with students faculty staff administrators and the general public is required.

SUPERVISION EXERCISED:

This position supervises a part-time student assistant employee and volunteers.

PAY BENEFITS AND WORK SCHEDULE:

This position is employed through University Student Union (USU). The USU offers an excellent benefits package including Medical Dental & Vision insurance Life Insurance Vacation Sick Leave 14 paid Holidays company sponsored retirement program and more.

The anticipated hiring range will be as follows and is dependent on experience and qualifications:

Hourly: $27.93 - $29.81

Bi-Weekly: $2234.31 - $2384.62

Annually: $58092.00 - $62000.00

The salary range of the position is as follows:

Hourly: Minimum: $27.93 Maximum: $39.72

Bi-Weekly: Minimum: $2234.31 Maximum: $3177.23

Annually: Minimum: $58092.00 Maximum: $82608.00

APPLICATION PERIOD

Applications received through June 23 2025 will be considered in the initial review and review of applications will continue until position is filled.

In order to be considered in the initial review applications must be submitted prior to the date listed above. Application submissions received after the initial review date will be reviewed at the discretion of the USU.

HOW TO APPLY

Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process please visit this link: CHECK

A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position.