Personnel Coordinator
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1-3years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Personnel Coordinator is responsible for maintaining and organizing employment documentation both in hard copy and in the ERP system. This role ensures that employee files are complete accurate properly archived and aligned with HR documentation standards. The coordinator will manage file movements conduct regular audits and support system updates and uploads to maintain a high standard of employee data integrity and confidentiality.
1. Employment Hard Copy File Documentation
Conduct an annual inventory and verification of all hard copy employment files to ensure they reflect the current number of active employees.
Control and document the movement of files in and out of the archive room maintaining a log of requester signatures and approvals.
Develop and maintain a classification system to improve accessibility and organization of archived materials.
Ensure all physical employment files are stored in a safe neat and intact condition.
Organize code and sort files properly inside assigned lockers.
Confirm that each file complies with the standard checklist and approved sequence.
Maintain complete hard copy documentation identifying and completing any missing documents.
Organize and archive leavers files in the designated leavers storage area.
2. Employment Soft Copy File Documentation ERP System
Ensure continuous and accurate updates of employee data within the ERP system.
Generate monthly reports on missing or incomplete data and follow up to correct deficiencies.
Verify that all ERP records are accurate and match the corresponding hard copies.
Correct incorrect or outdated employee information in the system.
Handle employee update requests verify submitted documents and implement changes in the system.
Lead and manage the annual employee information update cycle.
3. Uploading Employee Documents in ERP System
Scan and upload all documents with professional quality standards clear preferably in color with visible stamps and signatures.
Ensure that all documents in the employment file are fully scanned and available in the ERP system.
Apply consistent naming conventions dates and descriptions to all uploaded files.
Request missing documents from employees and follow up until files are complete.
Receive new employee files from the Recruitment Unit and create final employment files.
Review and verify data such as offer letters job titles departments compensation packages education certificates and experience documents before contract generation.
Requirements
Education:
Bachelor s Degree in Human Resources Administration or a related field from a recognized university.
Experience:
Minimum of 2 years of experience in Human Resources and data/documentation management.
Skills:
Attention to Detail: Ensure accuracy and completeness of records; identify and resolve discrepancies.
Organizational Skills: Ability to manage multiple tasks and prioritize workload efficiently.
Communication Skills: Clear and professional communication with employees and team members.
Confidentiality & Integrity: Handle sensitive information with discretion and in compliance with confidentiality policies.
Technical Proficiency: Skilled in using HR ERP systems document management tools and Microsoft Office Suite.
Other Requirements:
Proficiency in Arabic and English (spoken and written).
Participation in HR-related training courses or workshops is an added advantage.
Employment Type
Full Time
