Administrative Assistant II - Athletics

40 hours flexible schedule to meet departmental needs to include evenings and weekends. Additional hours beyond schedule may be required.

The Administrative Assistant II is responsible for providing high-level administrative support to the departments senior administrator(s) within an assigned College department and/or division. This person will offer outstanding customer service to employees students and external customers while maintaining smooth operation of the departments administrative functions. Their work is varied and will depend upon the needs of the department/division and the services their area provides to the greater McHenry County College (MCC) community.

Departmental Specific Duties:
The Administrative Assistant II Athletics provides administrative support to the Director of Athletics Intramurals and Recreation and the programs and projects implemented by the department. The Administrative Assistant will work with the Director to make certain student athletes have the resources necessary to thrive at McHenry County College both in the classroom and in their chosen sport. Their duties span a variety of responsibilities which include but are not limited to: supporting all NJCAA compliance and reporting efforts; assisting with scheduling and coordinating the logistics of events; drafting updating and distributing internal communication; and monitoring and maintaining student-athlete groups in Colleague the Colleges ERP system.

• Serve as initial point of contact for all departmental/divisional inquiries forwarding to and/or involving other colleagues as necessary
• Provide administrative support to the departments senior administrator and for departmental/divisional projects and initiatives
• Assist with meeting and event logistics in ways such as drafting agendas taking and distributing meeting minutes sending invitations reserving facilities and scheduling A/V support arranging for catering and/or coordinating with MCCs Events team as needed
• Support departmental/divisional compliance and reporting efforts by compiling and analyzing data and assisting in preparing reports and other deliverables
• Perform a variety of clerical duties which may include but are not limited to: create and maintain digital and paper files; create and/or edit documents; order supplies enter and/or extract information from the College ERP and other systems; creation and maintenance of departmental policies manuals workflows and how-tos; enter support tickets for IT and/or facilities issues
• Support the department/divisions budgeting process and process specific financial or purchasing transactions related but not limited to: administrator monthly credit card charges purchase or payment (POP) forms contracts travel expenses grants and invoices
• Represent the department/division at College or professional meetings committees trainings and/or seminars
• Provide daily direction and training for staff and student employees
• Work collaboratively with others (e.g. colleagues stakeholders vendors) to accomplish functions and responsibilities including providing administrative backup for other departmental administrative support services during breaks lunches emergencies vacations or other unexpected absences
• Assume additional duties as assigned by immediate supervisor

• Associates degree from a regionally accredited institution specialized training and/or coursework or equivalent experience
• Three or more years related experience

• Bachelors degree from a regionally accredited institution
• Bilingual (Spanish/English) language skills

Equal Employment Opportunity

McHenry County College declares and reaffirms a policy of equal opportunity and non-discrimination. The College will make all decisions regarding admission employment participation in educational programs or activities without discrimination on grounds of race color creed or religion sex national origin ancestry age order of protection status marital status physical or mental disabilities military status sexual orientation gender-related identity pregnancy unfavorable discharge from military service or other factors prohibited by law. Decisions regarding employment include hiring promotion termination wages or salaries benefits and other terms and conditions of employment. MCC is committed to diversity and inclusion in its college community. To request reasonable accommodation to participate in any aspect of the hiring process contact Human Resources at .