Seasonal Records Inventory and Archival Assistant

Seasonal Records Inventory and Archival Assistant

Reports To: Business Office

Qualifications:

• High school diploma or equivalent required.
• Strong attention to detail especially when handling and classifying complex or sensitive information.
• Proven ability to maintain confidentiality and discretion with protected records.
• Comfort working independently and performing repetitive tasks with minimal supervision.
• Familiarity with basic records management principles is a plus (training will be provided).
• Ability to lift and move file boxes (up to 30 lbs) with appropriate equipment and support.

General Description: The Seasonal Records Inventory and Archival Assistant will support a one-time initiative to review sort and process decades-old stored files and materials across various departments including Human Resources and Special Education. These files have accumulated over many years and were stored without formal cataloging or retention review. The goal of this temporary role is to bring order to these materials by identifying inventorying and preparing them for retention secure destruction or long-term archiving.

This is a project-specific role designed to address a long-standing backlog of records that are beyond the scope of day-to-day school operations. The position requires a high level of discretion independence and meticulous attention to detail.

Primary Responsibilities:

• Carefully open inspect and assess stored files and boxes some of which may be damaged or degraded due to age.
• Categorize contents (e.g. HR records Special Education documents outdated materials non-records) according to predefined retention categories.
• Log and track materials for shredding long-term storage or digitization using district-provided guidance.
• Follow all district protocols regarding the handling of confidential and sensitive information.
• Ensure proper chain-of-custody documentation for files recommended for destruction.
• Communicate regularly with the Business Administrator or designee regarding progress findings and emerging needs.
• Safely move and re-box physical files as necessary for storage or pickup.

PHYSICAL ABILITIES AND WORKING CONDITIONS:

The Physical Abilities and Other Conditions of Employment listed in this section are representative of but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Employment which may be required of positions in this class. Norwich Public School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Personnel Department for further information.

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
• Upper Body Mobility: use hands and fingers to feel grasp and manipulate small objects; manipulate fingers twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn raise and lower head.
• Lower Body Mobility: to bend at waist; stoop; twist and turn torso.
• Strength: to lift push pull and/or carry objects which weigh as much as 30 pounds on a frequent basis.
• Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Terms of Employment: Temporary part-time project specific. Hours TBD. This is a temporary records archival project. The scope is limited to materials that pre-date the current school year and require specialized treatment to meet compliance legal and operational standards.

Salary: $25/hr

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Boards policy on evaluation of support services.