Event Assistant
Event Assistant
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Job Description
Note for Current UM Employees
Current employees must apply internally via ConnectU >
The University of Mississippi
The University of Mississippi fondly referred to as Ole Miss stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant inclusive community where every member student faculty and staff can achieve their fullest potential.
Department Summary
With several different meeting spaces The Inn at Ole Miss hosts a variety of both university and private sector events each year. Those events range from small board meetings to formal galas of 300 or more people. Through our hospitality we have developed partnerships across the community and campus that ensure groups come back year after year.
Role Specifications
Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page
Family -Facilities Operations
Sub-Family -Events Operations
Career Track / Level -O1
Grade -1
Role Summary
Supports service delivery for events using established policies and procedures in order to meet customer need and ensure event compliance with institutional policy and conference guidelines.
This position assists with the implementation of special events. With direction from event coordinators and managers this person would be responsible for setup and breakdown of events greeting clients and ensuring all needs are met and guiding student workers to assist as needed.
Examples of Work Performed
- Assists and oversees the preparation organization setup and breakdown of special events.
- Prepares in-house snack and beverage services for events.
- Coordinates with vendors to ensure timeliness of arrival/setup.
- Maintains inventory and orders supplies as necessary.
- Ensures equipment is properly maintained and organized.
- Acts as the point of contact for clients at the time of their event.
- Oversees student workers and delegates tasks as necessary.
- Performs similar or related duties as assigned or required.
Essential Functions
These essential functions include but are not limited to the following. Additional essential functions may be identified and included by the hiring department.
1. Schedules logistics and secures resources for all aspects of events including space vendors and staff.
2. Coordinates details and resolves operational issues.
3. Greets customers/guests assists with registration answers questions refers complex issues to appropriate entities.
4. Maintains and updates departmental inventory.
Minimum Education/Experience
Education: High School or Equivalent
Experience:N/A
EEO Statement
The University of Mississippi provides equal opportunity in any employment practice education program or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race color gender sex pregnancy sexual orientation gender identity or expression religion citizenship national origin age disability veteran status or genetic information.
Minimum Physical Requirements
Physical Requirements: These physical requirements are not exhaustive and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.
Corrective devices may be used to meet physical requirements.
Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.
Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.
Motor Coordination: While performing the duties of this job the incumbent is frequently required to talk and hear; and use hands to finger handle or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms
Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial (credit) report or driving history check.
Employment Type
Full-Time
