Management Analyst, Associate
Management Analyst, Associate
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Job Description
Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Description
- **This posting is open to current City of Richmond employees and contractors only.**
TheCity of Richmond Department of Public Works is seeking two (2) highly qualified candidates to fill the position of Management Analyst Associate. This position will be responsible for processing bi-weekly time and attendance and/or Accounts Payable for Public Works and General Services employees. It will ensure the payroll is submitted timely accurately and in compliance with Departmental and City policies and work with Managers to identify process improvements. This position will also identify and implement training as needed for staff and customers.
This position is considered Essential which means that the incumbent is required to work when the City is closed due to public emergencies critical or hazardous conditions or inclement weather. Duties include but are not limited to
- Analyzation of payroll data for accuracy processing
- Reconciliation of employee leave records
- Entering routine and technical data into tracking systems and spreadsheets
- Maintaining filing systems charts and spreadsheets to keep data and information up-to-date organized and accurate
- Compiling documentation in response to Auditors Office reports
- Assisting with departmental timekeeping training as needed
- Serving on various divisional and departmental committees and task forces as requested
- Reports payroll errors immediately for corrections
- Troubleshoots payroll problems and recommends procedural
- Effective communication skills with various internal and external departments
- Development / revision and interpretation of Payroll Manual and/or SOPs
- Producing and maintaining a variety of reports and records under Oracle / RAPIDS platform
- Composing a variety of correspondence to include letters memos e-mails and reports
- Establishing direct contact with agency supervisors/managers responsible for approving time
- Gathering time collection logs from supervisors/managers to enter all applicable hours into time entry screen in Rapids when needed
- Reviewing and updating timecards on a daily basis sending letters to employees notifying them of leave balances; completing payroll action forms for adjustments
- Researching missing time and unapproved timecards for the pay period
- Performing data entry of exceptions and leave for non-exempt employees; and maintaining and updating leave records using MS Excel
- Performing other related duties as assigned
Qualifications Special Certifications and Licenses
MINIMUM TRAINING AND EXPERIENCE:
- Bachelors degree in business/public administration or field related to assignment
- Two years of paraprofessional experience in area related to assignment such as assisting with program or project administration and management analysis
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
LICENSING CERTIFICATIONS and OTHER SPECIAL REQUIREMENTS:
- None
KNOWLEDGE SKILLS AND ABILITIES:
TYPICAL KNOWLEDGE SKILLS AND ABILITIES: These are a representative sample; position assignments may vary.Knowledge (some combination of the following):
- General and special funds
- Electronic databases and related software applications
- Governmental accounting concepts
- Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
- Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat
Skills (some combination of the following):
- Analyzing and aggregating data
- Analyzing and interpreting manuals and operating procedures
- Assisting with special projects and programs
- Communicating with various internal and external departments effectively
- Communicating results of analyses and recommendations professionally and effectively with senior management and peers
- Conducting basic analyses
- Developing manuals and operating procedures as necessary
- Developing recommendations and reports
- Gathering and compiling data
- Maintaining records data and other information in department of focus
- Performing various administrative duties such as answering phones ordering supplies etc.
- Proofreading and editing
- Preparing and submitting documents related to focus area
- Working in a team environment
- Customer service
- Excellent oral and written communication
Abilities (some combination of the following):
- Multi-task
- Organize
- Plan
- Prioritize
- Problem solve
- Manage time effectively
Americans with Disabilities Act Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.
Physical Requirements and Working Environment:Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk hear and see; frequently reach and perform repetitive motions; and occasionally stoop kneel crouch stand walk push pull lift finger grasp and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties this classification is considered to be sedentary exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .
This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.
The City of Richmond Values Veterans.We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
Required Experience:
IC
Employment Type
Full-Time
