Executive Assistant (90537)
Executive Assistant (90537)
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Job Description
Make your mark for patients
To strengthen ourImmunologydepartmentwe are looking for a talented profile to fill the position of:Executive Assistant Milan Italy
About the role
As the Executive Assistant you will be responsible for managing daily tasks such as organizing schedules handling correspondence coordinating meetings and preparing related reports arranging travel and performing various administrative duties. Special emphasis will be placed on budget management and processing purchase orders.
You will work with
In this role the Executive Assistant will provide comprehensive support to all head franchises within the Immunology department both at the national level and in daily operations.
What you will do
- Managing agendas and travel arrangements with precision and efficiency
- Planning and organizing meetings conference calls events and encounters ensuring seamless coordination from scheduling to minute-taking while effectively interacting with all company functions
- Maintaining the collaboration cite and distribution list ensuring they are up-to-date and functional
- Monitoring emails and alerting relevant parties to upcoming deadlines
- Preparing detailed expense reports
- Handling administrative tasks including contractual matters supplier coding and monitoring the payment status of issued invoices
- Drafting and managing the budget with accuracy
- Organizing international on-site meetings for various functions ensuring all logistical aspects are covered
Interested For this position youll need the following education experience and skills
- A minimum of 3 years experience in a similar role is required
- Demonstrate good command of written English
- Proficiency with major software particularly Microsoft Office is essential
- Exhibit outstanding interpersonal skills combined with assertiveness and the ability to manage projects efficiently
- Possess strong conflict management and problem-solving abilities with a proactive approach to identifying and proposing solutions to everyday issues
- Exceptional stakeholder management capabilities with a talent for coordinating and bringing people together effectively
- Highly meticulous and organized with a keen eye for detail and a strong commitment to meeting deadlines
Are you ready to go beyond to create value and make your mark for patients If this sounds like you then we would love to hear from you!
About us
UCB is a global biopharmaceutical company focusing on neurology and immunology. We are around 8500 people in all four corners of the globe inspired by patients and driven by science.
Why work with us
At UCB we dont just complete tasks we create value. We arent afraid to push forward collaborate and innovate to make our mark for patients. We have a caring supportive culture where everyone feels included respected and has equal opportunities to do their best work. We go beyond to create value for our patients and always with a human focus whether thats on our patients our employees or our planet. Working for us you will discover a place where you can grow and have the freedom to carve your own career path to achieve your full potential.
UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on . Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.
Employment Type
Full Time
