Intrepid Administrative Assistant

Known for its unique entrepreneurial culture that values teamwork and transparency Intrepid offers highly motivated individuals the opportunity to make meaningful contributions to client engagements and take on important leadership initiatives within the firm resulting in a high level of job satisfaction while building a solid foundation for your career. Our culture values the development and well-being of our team-members and fosters strong camaraderie throughout the firm resulting in what we believe is some of the highest retention rates in the industry.

Intrepid is a specialty investment bank and provides M&A capital raising and strategic advisory services to entrepreneurs family-owned companies private equity sponsors and major corporations through dedicated banking teams with deep industry sector experience and over three decades of experience. The firm is based in Los Angeles with additional offices in San Francisco New York Chicago and Charlotte. Intrepid is the middle-market advisory arm of Mitsubishi UFJ Financial Group (NYSE: MUFG) one of the largest financial groups in the world.

We are seeking an energetic client-focused Administrative Assistant to join our Intrepid team to provide office-based support. You will partner with internal and external clients to manage travel meetings calendars events meals and supplies. This position reports directly to the Director of Administration.

Major Responsibilities:

• Manage all incoming calls and assist incoming visitors.
• Receive and greet incoming visitors in a professional manner; direct them to the proper individual and assist them with their needs
• Perform administrative and office support activities such as overseeing conference room calendar maintaining files and other ad-hoc projects.
• Open the office every morning at 8:00 a.m. and maintain all areas of the office including but not limited to reception kitchen conference rooms huddle rooms production and all storage space.
• Process business expenses.
• Answer complex inquiries which require thorough knowledge of departmental policies and procedures
• Type confidential materials in the form of memoranda correspondence and letters from drafts
• Compose letters and agenda
• Conduct research and data analysis for special and on-going projects
• Maintain executives calendar coordinate and arrange large and/or recurring meetings luncheons conferences and seminars
• May prepare materials necessary for meetings etc.

Qualifications:

• A positive attitude collaborative spirit creative mind and strong work ethic.
• Self-motivated problem-solver and a good communicator with the ability to multi-task.
• Effective writing editing proofreading and verbal communication skills.
• Strong proficiency with Microsoft Office Suite specifically Outlook PowerPoint and Excel.
• Bachelors or Associates degree preferred.

The typical base for this role is between $63k- $95K depending on job-related knowledge skills experience and location. Additionally our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits retirement plans educational assistance and training programs income replacement for qualified employees with disabilities paid maternity and parental bonding leave and paid vacation sick days and holidays. For more information on our Total Rewards package please click the link below.

MUFG Benefits Summary