Administrative Assistant

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

Our Vancouver BC office is searching for an Administrative Assistant who will work closely with the ideal candidate will have experience in a similar role and possess proficiency in Microsoft: Word Excel Outlook Teams Projects and Power Bi and strong typing skills. In addition possess strong organizational and problem-solving skills with a keen eye for detail.

Role accountabilities:

• Provide administrative support to Architectural Principal
• Assisting in preparation of and follow-up support for proposals contracts and fee letters presentations and other correspondence
• Tracking and inputting proposal and contractual documents to Arcadiss CRM and Project sites
• Coordinating meetings assisting with submissions and other architectural tasks as required
• Email support including message prioritization filing and redirection
• Screening calls taking active messages and redirecting when prudent
• Virtual Meeting arrangement and booking
• Maintaining project lists and contact lists
• Project filing and other document handling as required
• Submitting expense reports and timesheets
• Travel arrangement and booking
• Liaising with the departmental teams and office groups as necessary

Qualifications & Experience:

• Minimum high school diploma. Post-secondary university or college degree desired.
• Minimum 3 to 5 years experience working in a large office or work environment.
• Experience working in a large office or work environment
• Highly capable with Microsoft Office programs particularly Word and Excel
• Cross utilization abilities with Mac & PC necessary
• Professional and pleasant phone manner
• Information managements skills (filing IT processes etc);
• Confident with the ability to build strong working relationships
• Energetic diplomatic flexible problem-solving mindset
• Strong organizational and prioritizing skills with the ability to take initiative
• Proven multitasking and time management skills with ability to prioritize effectively with strict deadlines.
• Keen attention to detail and quality checking mindset.
• Strong written and verbal skills with the ability to proofread documents and communications.
• Architectural / Engineering / Real Estate Development experience beneficial
• Ability to anticipate needs and meet expectations
• Experience assisting executive level personnel
• Proactive
• In the office 3 to 5 days a week

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.