Invoicing Specialist
Invoicing Specialist
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Job Description
JOB DESCRIPTION
As an invoicing specialist the primary role and responsibilities for this position will be to update input manage and validate all data loaded into the CRM system (Pipedrive). This position also requires preparation of bank reconciliation accounts receivables and general office assistance as required. The ideal candidate will be detail-oriented organized and self-motivated.
SOME OF WHAT YOULL DO
- Ensure accurate project data entry across multiple platforms including the Sales CRM tool production management software and excel sheets
- Track and record all CRM invoicing data in full detail
- Manage accounts receivable process
- Reviews client billings and ensures proper billing amounts; reconciles responds to client questions and reconciles discrepancies; prepares invoice corrections.
- Send weekly invoices to various clients via Quickbooks Online
- Insert customer and account data by inputting text based and numerical information from source documents within time limits
- Review data for deficiencies or errors correct any incompatibilities if possible and check outputs
- Verifies entered customer and account data by reviewing correcting deleting or re-entering data.
- Maintains operations by following policies and procedures and reporting needed changes
- Maintains customer confidence and protects operations by keeping information confidential
- Respond to queries for information and access relevant files
- Comply with data integrity and security policies
- Ensure proper use of office equipment and address any malfunctions
WHAT YOU BRING
- 1-2 years work experience in a similar role
- Bachelors degree in Finance or Accounting is an asset
- Proficiency in Quickbooks Online MS Office Excel Google Sheets required
- Experience with Pipedrive is an asset
- Attention to detail and demonstrated ability to follow standard procedures
- Open to feedback and adaptable
WHO WE ARE
Stinson Design is an integrated visual communications consultancy group made up of a diverse multi-talented team. We are expanding thanks to our culture of excellence growth and creativity that delivers best-in-class work to all our clients everywhere every day.
Our team is made up of creative strategic and critical thinkers who specialize in finding and creating solutions by taking complex information and turning it into beautiful cohesive seamless stories.
We push the limits of design in PowerPoint to create highly dynamic animated and fluid presentations that are engaging and inspire action. Samples of our client work can be viewed at you are looking for an opportunity to work closely with some of the worlds most recognized brands or the opportunity to help launch what could become the next most recognized brand or a space to be curious to learn and to use your skills this may be the role for you.
WHERE YOULL WORK
Hybrid: Downtown Toronto/Home Office (3/2 Split)
WHAT WE OFFER
Extended dental & health hybrid work model snacks pet-friendly office.
At Stinson Design we recognize that many talented individuals may not apply if they dont check every box. Even if your experience isnt a 100% match we still welcome your application.
Stinson Design is dedicated to creating a diverse inclusive and equitable workplace. We strongly encourage applicants from all backgrounds to apply. If you need any accommodations during the recruitment process please dont hesitate to contact us.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
