2nd Assistant to the CEO
2nd Assistant to the CEO
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$ 21 - 22
1 Vacancy
Job Description
Responsibilities
- In partnership with the 1st Assistant cultivate a welcoming and professional environment representing the office of the CEO including daily support task management and regular debriefs to assess priority tasks and items for follow-up
- Reserve conference rooms manage visitor lists and liaise with building security for upcoming guest access
- Coordinate and confirm restaurant reservations arrange daily lunch orders for the CEO and guests as needed
- Maintaining general office upkeep and functionality including but not limited to restocking snacks and supplies incoming/outgoing mail facilitating repairs framing and installation of artwork
- Reconcile and process monthly expense reports; direct documents to appropriate parties for signature approval filing
- Organize and maintain business and personal filing systems contact lists shared databases
- Manage gift giving for select birthdays holidays and special occasions including researching gift options presenting to CEO for selection and coordinating purchase and delivery
- Support the 1st Assistant in greeting visitors and clients calendar management and scheduling across internal departments as needed
- Support the 1st Assistant in coordinating travel logistics including booking ground transportation event tickets catering orders accommodations and processing of documentation (e.g. passport/visa)
- Arrange for screening materials (e.g. DCPs) to be delivered and viewed at the CEOs home theater
- Schedule and manage personal appointments for the CEO as needed
- Assist with family-related scheduling and personal errands as needed
- Perform ad hoc duties and special projects as needed
Requirements
- 1 years of administrative experience in entertainment industry preferably at an agency or management firm
- Strong project and time management strategic thinking and problem-solving skills
- Resourceful proactive reliable and assertive when necessary
- Ability to communicate effectively and efficiently through strong written and verbal correspondence with all levels of management
- Extreme attention to detail and ability to prioritize effectively in any situation
- High level of discretion proven ability to handle confidential and sensitive information
Chief
Employment Type
Full-Time
Key Skills
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