Executive & Personal Assistant to the CEO
Executive & Personal Assistant to the CEO
Posted on :
08-06-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 55000 - 75000
Vacancy
1 Vacancy
Posted on :
08-06-2025
Job Description
Benefits:
- 401(k)
- Competitive salary
- Dental insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Tuition assistance
- Vision insurance
POSITION OVERVIEW
The Executive & Personal Assistant to the CEO will provide high-level administrative and personal support to the CEO ensuring seamless management of daily operations communications and priorities. This role requires exceptional organizational skills discretion in handling sensitive information and the ability to manage competing priorities in a fast-paced environment.
The ideal candidate will possess strong oral written and public-facing skills as well as the ability to travel with the CEO when needed for organizational events speaking engagements or meetings. A proactive problem-solving mindset is essential to succeed in this position.
PRIMARY RESPONSIBILITIES
ADMINISTRATIVE SUPPORT TO THE CEO:
The Executive & Personal Assistant to the CEO will provide high-level administrative and personal support to the CEO ensuring seamless management of daily operations communications and priorities. This role requires exceptional organizational skills discretion in handling sensitive information and the ability to manage competing priorities in a fast-paced environment.
The ideal candidate will possess strong oral written and public-facing skills as well as the ability to travel with the CEO when needed for organizational events speaking engagements or meetings. A proactive problem-solving mindset is essential to succeed in this position.
PRIMARY RESPONSIBILITIES
ADMINISTRATIVE SUPPORT TO THE CEO:
- Manage the CEOs calendar including scheduling meetings speaking and performance appointments travel arrangements and event coordination
- Monitor prioritize and respond to emails and correspondence on behalf of the CEO ensuring timely responses and appropriate follow-ups.
- Prepare meeting agendas take minutes and manage action items to ensure timely completion.
- Handle highly confidential and sensitive information with discretion and professionalism.
- Serve as the primary point of contact for internal and external stakeholders communicating with the CEO including the Board of Directors.
ADMINISTRATIVE RESPONSIBILITIES:
- Actively participate in individual weekly check-in meetings organizational staff meetings and relevant departmental discussions.
- Engage in professional development opportunities to enhance skills and align with organizational goals.
- Support and participate in the organizations special events campaigns and initiatives as needed.
PERSONAL ASSISTANCE:
- Assist with personal errands and tasks as requested by the CEO to help balance personal and professional obligations
- Coordinate travel accommodations and logistics for the CEOs personal and professional commitments.
- Ensure all personal scheduling aligns with professional obligations to optimize the CEOs time.
TASK AND TIME MANAGEMENT:
- Develop and Maintain systems to prioritize and track the CEOs deadlines projects and responsibilities
- Anticipate the needs of the CEO and proactively resolve issues or streamline workflows.
- Organize documents files and records for easy retrieval and reference.
TRAVEL SUPPORT:
- Accompany the CEO on local regional or national travel as required for organizational and personal events speaking engagements and meetings.
- Provide on-the-ground logistical support including coordinating schedules ensuring preparedness for events and handling unexpected challenges.
PUBLIC-FACING AND COMMUNICATION SUPPORT:
- Draft and proofread correspondence speeches and presentations on behalf of the CEO.
- Represent the CEO and the organization professionally in public-facing interactions.
- Provide support during public engagements including coordinating materials managing schedules and liaising with event organizers.
SUPPORT FOR SPECIAL PROJECTS:
- Assist the CEO with preparation for presentations speeches and board meetings.
- Research and compile background materials for meetings and initiatives.
- Provide support for organizational events and initiatives as assigned by the CEO.
SKILLS AND ABILITIES:
- Exceptional organizational skills with the ability to manage multiple priorities effectively.
- Strong oral and written communication skills including public-facing interactions.
- Professional demeanor and discretion in handling confidential information.
- Proficiency with office tools such as Microsoft Office Suite & Outlook GoDaddy Webmail Google Calendar Concur Tripit DocuSign Constant Contact and scheduling software.
- Excellent interpersonal skills and the ability to interact with diverse stakeholders.
- Problem-solving and critical thinking skills witha proactive mindset.
- Ability to work independently manage time effectively and meet deadlines in a fast-paced environment.
- Flexibility to travel as needed with the CEO.
QUALIFICATIONS:
- Bachelors degree preferred but not required; equivalent experience will be considered.
- Minimum of 3 years of experience as an executive assistant personal assistant or in a related role.
- experience managing the calendar and correspondence for senior executives.
- Familiarity with nonprofit organizations and/or social justice advocacy is a plus.
- Reliable transportation and the ability to travel as needed (locally and nationally.)
HOW TO APPLY:
Send a cover letter resume and three references to:
Claire Ryan Office Manager
Email:
Compensation: $55000.00 - $75000.00 per year
Who We Are
We Are The People We Serve
Founded October 2011 in Memphis TN SisterReach is a grassroots 501(c)3 nonprofit that supports the reproductive autonomy of women and teens of color poor and rural women LGBTQIA people and their families through the framework of Reproductive Justice.
Our mission is to empower our base to lead healthy lives raise healthy families and live in healthy and sustainable communities. We achieve our work through a 4-pronged strategy of education policy & advocacy cultural shift and harm reduction and our reach is local regional national and international.
We seek to increase awareness and impact our supporters through centering the voices experiences and leadership of those most marginalized curating community-centered discussions and trainings to enhance and engage knowledge and base building among the people we serve and strategically engage stakeholders whose work aligns with our mission and vision and expands our capacity to reach our base and achieve human rights.
Prior to our existence there was no organization or entity formally working specifically from the reproductive justice framework in Tennessee. Since our founding the reproductive justice framework has been adopted and adapted among state and regional stakeholders who consider the reproductive justice framework and lens a strategy and practice to achieve human rights for their work and base.
Founded October 2011 in Memphis TN SisterReach is a grassroots 501(c)3 nonprofit that supports the reproductive autonomy of women and teens of color poor and rural women LGBTQIA people and their families through the framework of Reproductive Justice.
Our mission is to empower our base to lead healthy lives raise healthy families and live in healthy and sustainable communities. We achieve our work through a 4-pronged strategy of education policy & advocacy cultural shift and harm reduction and our reach is local regional national and international.
We seek to increase awareness and impact our supporters through centering the voices experiences and leadership of those most marginalized curating community-centered discussions and trainings to enhance and engage knowledge and base building among the people we serve and strategically engage stakeholders whose work aligns with our mission and vision and expands our capacity to reach our base and achieve human rights.
Prior to our existence there was no organization or entity formally working specifically from the reproductive justice framework in Tennessee. Since our founding the reproductive justice framework has been adopted and adapted among state and regional stakeholders who consider the reproductive justice framework and lens a strategy and practice to achieve human rights for their work and base.
Organizational Pledge
SisterReach is committed to empowering women and teens of color poor and rural LGBTQ and gender non-conforming individuals and their families from all walks of life ethnicities genders and faith beliefs.
WE BELIEVE that people are most empowered when they have access to all information regarding their health and well-being.
We are committed to Reproductive Justice and applying its framework to all we do and who we are.
WE SUPPORT a persons right to lead a healthy life raise a healthy family and live in a healthy and sustainable community.
WE DO NOT DISCRIMINATE against individuals or families in need based on their socio-economic standing sexual orientation age religion sexual orientation ability or race.
Guided by the biblical principle expressed in Hosea 4:6 (King James Version) My people are destroyed by a lack of knowledge... it is our purpose to ensure optimum reproductive and sexual health and human rights for the people we serve while confronting and fighting all forms of reproductive and spiritual oppression.
WE BELIEVE that people are most empowered when they have access to all information regarding their health and well-being.
We are committed to Reproductive Justice and applying its framework to all we do and who we are.
WE SUPPORT a persons right to lead a healthy life raise a healthy family and live in a healthy and sustainable community.
WE DO NOT DISCRIMINATE against individuals or families in need based on their socio-economic standing sexual orientation age religion sexual orientation ability or race.
Guided by the biblical principle expressed in Hosea 4:6 (King James Version) My people are destroyed by a lack of knowledge... it is our purpose to ensure optimum reproductive and sexual health and human rights for the people we serve while confronting and fighting all forms of reproductive and spiritual oppression.
Required Experience:
Chief
Employment Type
Full-Time
Key Skills
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