Advancement Coordinator (Hybrid - New York City)

About BEAM

The mission of BEAM is to create pathways for students from low-income and underserved communities to become scientists mathematicians engineers and computer scientists. Led by staff with these same technical backgrounds BEAM believes that pathways to STEM careers are created through community individual support and access to advanced work that typically lies outside most school curricula. We work to directly support students and to transition them to other supportive enrichment programs that enable their future success.

BEAMs model provides continuous support from middle school through college graduation including intense academic summer programs for middle school students (after 6th and 7th grade) weekend classes and mentoring and STEM-focused support through college. Our program includes not just access to learning advanced math but also support finding and applying to other opportunities including support with college admissions and financial aid. In addition to our academic content bringing students into community is a key part of our mission and all of our work is designed to support that goal.

BEAM has grown from a small summer program serving 17 students in the summer of 2011 to a year-round national program serving 420 students at six summer program sites and 600 students in year-round programming in New York City and Los Angeles this school year. In addition our BEAM National pilot program now reaches over 500 elementary-aged students in seven different states working to create a new nationwide pathway modeled on our local work.

With our strategic plan our team has committed to transforming the organization from a successful startup to a more mature and scalable organization that can drive change across the country.

About the Advancement team:

At BEAM our Advancement team is a collaborative and dynamic group of six full-time staff members working together to make sure we have the resources to fuel big dreams. Building strong meaningful relationships with funders and supporters is at the heart of what we do. Our funders consist of individuals (45% of revenue) foundations (40%) and corporations (15%).

As our Advancement Coordinator you will work closely with our individual giving institutional giving and communications teams as we raise more than $10 million annually critical funding that will drive innovation and provide stability as we build towards future growth. The role will report to our Individual Giving and Communications Manager. This is a unique opportunity to play an important role in building the foundation for BEAMs future and to learn so much along the way!

About the Advancement Coordinator role:

As BEAMs Advancement Coordinator youll be a key member of our fundraising and communications teams helping us raise over $10 million annually to expand access to transformative STEM opportunities for our students. Youll help make all our work possible contributing across individual and institutional giving events and marketing gaining hands-on experience while collaborating with passionate mission-driven teammates.

Were looking for someone whos energized by learning thrives on organization and creativity and wants to make a real difference. If youre excited by the idea of sharing powerful student stories building strong relationships and growing your skills in a dynamic nonprofit setting all while helping shape the future of STEM education this is the opportunity for you.

KEY RESPONSIBILITIES

Fundraising Administration and Operations (35%)

• Record the receipt of donations from various sources (BEAM website checks giving platforms etc.).
• Prepare and send donor acknowledgement letters tax receipts and solicitation materials
• Maintain accurate records in Instrumentl and Salesforce including tracking donor outreach giving meeting notes and more
• Conduct research about prospective donors
• Assist with BEAMs board of directors and advisory boards including updating work plans supporting the creation of monthly email updates and producing materials for meetings
• Assist with financial reconciliation
• Manage Advancement team mail and order office supplies
• Assist with scheduling Advancement team meetings
• Support organization of materials on Google Drive and in Dropbox

Communications and Marketing (30%)

• Contribute to BEAMs quarterly newsletter and blog including drafting and editing stories assisting with design and tracking analytics
• Assist in implementing social media strategy including drafting posts creating graphics and tracking analytics
• Design marketing materials and/or work with designers and printers to produce materials
• Assist with the design and maintenance of BEAMs website
• Coordinate mailings to donors
• Work with BEAM students to tell their stories in authentic compelling and respectful ways

Events (25%)

• Assist with event planning and logistics including ordering supplies designing and printing materials tracking RSVPs and working with vendors
• Conduct research on event attendees
• Attend events and help ensure successful execution

Corporate Partnership Support (10%)

• Collaborate with teams across BEAM to support corporate partnership projects including working with students to create materials to share with partners and supporting the payment of stipends and scholarships to students

QUALIFICATIONS

We understand that there are many paths to acquiring experience and therefore welcome candidates from diverse and nontraditional backgrounds for this role who have demonstrated equivalent transferable skills to carry out the major duties outlined in this job description.

• Strong written and verbal communication skills
• Demonstrated ability to balance multiple responsibilities prioritize and meet deadlines
• Ability to work collaboratively and independently and to take initiative
• Organized with strong attention to detail
• Eager learner in a fast paced environment
• Passion for BEAMs mission and strong interest in being part of a team working to support underserved students and their families.

Significant pluses may include:

• Fundraising communications event planning copyediting and/or other work experience
• Experience with Salesforce or another customer relations or data management platform
• Proficiency with Google Suite Canva Mailchimp a website platform (such as Squarespace) and/or AI
• Experience managing social media platforms for a business or organization
• Understanding of STEM education landscape and equity issues related to STEM

PHYSICAL DEMANDS

Must be able to perform the essential functions of the job with or without reasonable accommodation

• Sitting - constantly (50%)
• Lifting/carrying up to 10lbs for event set up
• Moderate noise levels

SALARY BENEFITS AND OTHER DETAILS

The expected salary range for this position is $52000-$68000 depending on experience and background.

BEAM provides a number of benefits including:

• Flexible working hours
• Health dental and vision benefits including health plan options that are free for individuals
• 12 paid holidays including an office closure
• 15 days of paid annual leave to start and will increase by one day for each year worked for your first 5 years of employment
• Paid sick leave
• 12 weeks paid maternity/paternity leave
• 403(b) Retirement Plan
• Student loan reimbursement
• Pre-tax commuter benefits
• $1500 annual allowance for professional development
  
• Discounted health club membership

APPLICATION PROCESS

• The initial step is to submit your application including resume and responses to a few short application questions via our online portal. When your application is complete we will follow up with next steps
• Next steps in our process will include a short 30-minute phone interview and/or sample projects so we can get to know you and you can show us your work. We believe in the importance of demonstrated ability and providing opportunities that allow candidates to demonstrate their relevant skills for the role throughout our process. The final step of our process is a final interview with the team.
• We will review applications on a rolling basis until the position is filled.
• We believe strongly in communication and collaboration. In the spirit of that collaborative atmosphere we strongly encourage you to ask questions about the position! You can contact .

COMMITMENT TO DIVERSITY EQUITY AND INCLUSION

Beyond a commitment to nondiscrimination we are committed to fostering a supportive and inclusive environment where everyone can thrive.

EQUAL EMPLOYMENT OPPORTUNITY

BEAM is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individuals race (including traits historically associated with race (including but not limited to hair texture and protected hairstyles such as braids locks and twists) ethnicity religion (including clothing or facial hair worn in accordance with the religious tenets) color sex pregnancy childbirth and related medical conditions breastfeeding gender (including actual or perceived sex gender identity and gender expression including a persons actual or perceived gender-related self-image appearance behavior expression or other gender-related characteristic regardless of the sex assigned to that person at birth) sexual orientation sexual and reproductive health decisions national origin immigration or citizenship status status as a veteran active military service member or uniform service member marital or partnership status familial status caregiver status age (18 or older) predisposing genetic characteristics disability creed status as a victim of domestic violence sexual violence or stalking unemployment status salary history credit history an individuals status as having a known relationship or association with a member or members of a protected category or any other protected status in accordance with all applicable federal state and local laws. This policy applies to all terms conditions and privileges of employment including recruitment hiring placement compensation promotion discipline and termination.

All personnel decisions will be made in accordance with the principles of equal employment opportunity and subject only to valid (job-related) requirements for employment benefits or promotional opportunities.