Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

We are looking for a Administrative Assistant to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Wayne or Century City office. You will have the opportunity to engage in a well-rounded list of contributions for the team which will include: administrative financial marketing and operational functions for the business. We offer a fun fast-paced collaborative dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers research marketing finance and coordinators to help in the overall success of the office.

PRINCIPAL RESPONSIBILITIES

Assist in preparing and editing documents including Request for Proposals Letters of Intent leases customer and prospect correspondence and reports with direction from brokers and knowledge of company policies procedures and best practices
Create design and maintain updates: marketing collateral such as property brochures email blasts presentation placemats banners market overview books binders graphs maps signage and client reports
Organize and maintain current up to date files in market drives SharePoint and OneDrive folders set up for each individual asset including but not limited to all updated marketing collateral and project related documents
Responding to client request for updated marketing materials
Assist in the preparation to produce large marketing presentations often with a short lead-time
Creating and managing sends of eblasts for listings events etc.
Responsible for maintaining the company brand standard
Assist with gathering research information and completing market surveys including gathering building information maps and pictures CoStar data and creating and binding tour books
Updating CoStar every 30 days on all listings associated with your respective brokers
Manage update and post listings in several digital mediums including but not limited to and Costar
Plan and manage broker events (building client events in-house meetings etc.)
Provide interface for brokers on IT issues including computer needs email voicemail and other related technology and equipment
Prepare and track broker expense reports in PeopleSoft
Perform general administrative duties such as answering phones filing processing mail and ordering maintaining and replenishing supplies to further support and leverage the sales process
Participate in regular administrative and business unit meetings and calls

WORK ENVIRONMENT

This position will sit in our Wayne or Century City office and may be required to travel to other local offices.

QUALIFICATIONS

College Degree Preferred but not required

Minimum three to five years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization

Strong organizational interpersonal and communication skills as well as proofreading and editing abilities

Resourceful self-starter; pressure-durable

High level of proficiency and working knowledge of Microsoft Power Point Word Excel Outlook and database software

Working knowledge of Adobe Creative Suite InDesign Photoshop Illustrator and Acrobat on a PC platform a plus

Flexibility to work last minute overtime as needed

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.